NEW JOB OPENING
CONTINGENT WORKFORCE ONBOARDING SPECIALIST
IN Santa Clara, CA, USA!

*** This role is supporting NVIDIA ***



Education:

• Bachelor’s degree in a related field or equivalent experience.



Required Qualifications:

• 3-5 years of contingent workforce project management experience, with a proven track record in fast-moving and fast-scaling environments.

• In-depth knowledge of contingent workforce management best practices and contingent worker classifications.

• A hands-on approach—willingness to roll up your sleeves and actively manage job requests, workforce operations, and vendor performance.

• Strong organizational and time-management skills with the ability to balance multiple ongoing projects and tasks.

• Excellent communication skills, both written and verbal.

• Proficiency in managing documentation through platforms like DocuSign.

• Excellent analytical skills, including proficiency with dashboards, MS Excel, and Visualization.

• Ability to work collaboratively with cross-functional teams including Legal, Procurement, and HR.

• High attention to detail, with the ability to track and manage compliance-related documentation.

• Knowledge of Workday and VMS tools.

• Analytical and problem-solving skills for business needs and troubleshooting.

• Excellent knowledge of reporting, analytics and advanced MS Excel skills

• Excellent knowledge of Beeline platform issue resolution from a business perspective

• Preparation of weekly and monthly reports for the program and Beeline

• Excellent communication and interpersonal skills.

• Project management skills.

• Excellent organizational and time management skills with the ability to multi-task





Preferred Qualifications:

• Experience in contractor or employee onboarding, particularly in a global environment.

• Knowledge of procurement and legal compliance in the contractor hiring process.

• Experience in identifying process gaps and driving improvements, with a focus on automation, innovation for enhancing customer satisfaction, revenue generation, and future readiness.

• Excellent communication skills in collaborating with various internal teams, customers and trading partners.

• Demonstrated ability to work effectively in a fast-paced, deadline-oriented environment

• Ability to conduct complex analysis and translate user requirements into attainable solutions

• Excellent verbal and written communication, interpersonal, conflict resolution, presentation and customer service skills

• Effective time management, work prioritization and delegation skills

• Experience with offshore resources is preferred



Responsibilities:

Onboarding Coordination:

• Gather onboarding details from managers and suppliers to initiate the contractor onboarding process.

• Ensure all necessary agreements are in place by engaging Legal when required.

• Coordinate with Procurement to confirm Purchase Order (PO) approvals as needed.

• Initiate and manage background checks via platforms like HireRight, ensuring compliance with regional requirements.



Documentation Management:

• Prepare and send all required forms as well as track outgoing and incoming responses, ensuring timely completion.

• Ensure approval across all required cross-functional teams.

• Generate and submit new hire alerts within ServiceNow to ensure contractors are accurately onboarded into internal systems.



Communication and Support:

• Serve as a point of contact for contractors during the onboarding process, addressing any issues or questions that may arise.



Tracking and Reporting:

• Maintain up-to-date records of contractor onboarding activities in other internal systems.

• Track and report on onboarding progress to ensure all required steps are completed within the encouraged timeframe.

• Manage and process all Workday transactions for contingent workers.

• Conduct monthly and weekly audits of contractor records in Workday.



Beeline Specific Expertise:

• Understanding of Beeline workflows, system architecture and integration activities

• Responsible for the day-to-day operations of the Beeline system, including monitoring transactions, running compliance checks and ensuring data accuracy.

• Collaborating with internal and external teams on Beeline reports and data accuracy and through audits and quality checks.

• Support other Contingent workforce projects as needed.

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**