NEW JOB OPENING
PROGRAM & ADMINISTRATIVE COORDINATOR
IN Indianapolis, IN, USA!

 

Date Posted: 08/04/2026
Hiring Organization: Rose International
Position Number: 505153
Industry: Trade/Other Associations/Staffing
Job Title: Program & Administrative Coordinator
Job Location: Indianapolis, IN, USA, 46204
Work Model: Hybrid
Work Model Details: Hybrid schedule, in person for event setup
Shift: 20 hours/week flexible on hours between 8:00 AM - 5:00 PM (Monday - Friday)
Employment Type: Temporary
FT/PT: Part-Time
Estimated Duration (In months): 12
Min Hourly Rate($): 28.00
Max Hourly Rate($): 30.00
Must Have Skills/Attributes: Administrative, MS Office, Verbal Communication, Written Communication
Experience Desired: Administrative support experience in a fast-paced professional environment (2+ yrs); Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) (2+ yrs); Coordinating meetings, travel arrangements, and expense reports (1+ yrs)
Required Minimum Education: High School Diploma or equivalent

**C2C is not available**

 

Job Description
This position is part-time, 20 hours/week with flexibility on business hours. The position is hybrid - work is mostly remote, but there may be a need for some in-person for setup during events.



Required Education:

• High School Diploma or Equivalent



Required Skills, Knowledge, and Experience:

• Strong administrative support experience in a fast-paced professional environment.

• Excellent organizational and time management skills with the ability to prioritize multiple projects and deadlines.

• Exceptional attention to detail and accuracy when processing reports, maintaining records, and tracking program data.

• Experience coordinating meetings, travel arrangements, and expense reports.

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).

• Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.



Program & Administrative Coordinator Job Summary:

Support designated governance and member services staff members, including entering/processing expense reports, entering meeting requests in Short’s Travel portal, and providing other administrative assistance support.

• Prepare for and support the 2026-27 programs and awards listed below, including but not limited to tracking attendance for programs and events, identifying missing nominations, and updating rosters.

o Division II Award of Excellence

o Division II FAR Institute

o Division II -Specific Apple Training Institute

o Division II Enhanced Attendance at Impact Forum and

o Professional Development Workshop for Compliance Administrators

• Manage requests for apparel, gear, gifts, and other trinkets for the NCAA Convention and other Division II programs and events, including:

o Researching items to be ordered

o Entering requisition

o Selecting items to order

o Working with purchasing and/or vendor to order items

o Tracking shipments

o Counting items when received and perform a quality check

• Process waiver case closeouts.

• Other support and meeting/travel planning for committees, programs, events, and initiatives.
  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**


 

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

 

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About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.

Samba, Consultant

Your team at Rose International is always very helpful and responsive.

Barbara, Consultant

Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.

Melody, Consultant

It was great working for Rose International. Everyone was extremely helpful.

Rosann, Consultant

It is a great pleasure being a part of the Rose International Team.

Toni, Consultant

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