Date Posted: 06/30/2026
Hiring Organization: Rose International
Position Number: 503561
Industry: Automotive
Job Title: Executive Recruitment Coordinator
Job Location: Indianapolis, IN, USA, 46204
Work Model: Hybrid
Work Model Details: 2-3 days per week in office
Shift: M-F 8am - 5pm
Employment Type: Temp to Hire
FT/PT: Full-Time
Estimated Duration (In months): 7
Min Hourly Rate($): 27.00
Max Hourly Rate($): 33.00
Must Have Skills/Attributes: Project Management, Recruiting, Regulatory, Talent Acquisitions
Experience Desired: recruitment coordination or a similar role, preferably in executive search or high-level recruitment (3+ yrs); Familarity with employment laws and regulations (3+ yrs); Have strong project management skills, an ability to execute 5-star client service (3+ yrs)
Required Minimum Education: High School Diploma or equivalent
Preferred Education: Bachelor’s Degree
**C2C is not available**
Job Description
Required Education:
• High School
Preferred Education:
• Bachelors degree
Required Qualifications:
• 3+ years of proven experience in recruitment coordination or a similar role, preferably in executive search or high-level recruitment
• Strong organizational skills with the ability to manage multiple tasks remain highly organized, easily shift priorities effectively
• Proficient in using recruitment software and databases and Advanced user in Microsoft Office Suite
• Strong communication and interpersonal skills, with the ability to build relationships with candidates and key stakeholders
• Ability to maintain confidentiality and handle sensitive information with discretion
• The ability to serve as a point of contact for the candidate/leader and be on-site to lead candidates to appropriate rooms on the day of interviews
• Familiarity with employment laws and regulations
• Exceptional follow-through and attention to detail, strong sense of “customer care”
• Have strong project management skills, an ability to execute 5-star client service and exceptional oral and written communication skills
• Maintaining composure and assuring a high degree of confidentiality is paramount
To be successful in this role, you will need the following:
• Action-Oriented & Accountable: Demonstrates a proactive, high-energy approach to challenges while consistently holding self and others accountable for delivering on commitments with urgency and enthusiasm
• Effective Communication Skills: Ability to craft and deliver clear, audience-specific messages across multiple formats, ensuring understanding and alignment across diverse stakeholders
• Planning & Prioritization: Skill in organizing and aligning tasks with organizational goals, enabling efficient execution and timely delivery of commitments
• Consultative Experience: Capacity to observe organizational dynamics and apply sound judgment to diagnose issues, identify opportunities, and deliver balanced, holistic solutions that serve both employee and business needs
• Storytelling & Visualization: Talent for creating visual narratives through PowerPoint and other reports or media that support the executive search team
Executive Search Coordinator Summary:
• We are looking for a talented Executive Search Coordinator to join the talent acquisition function supporting our Executive Search Recruiting team in Indianapolis, IN
• We partner closely with our business leaders and HR partners to identify internal and external candidates for senior leadership roles
• We also provide talent advisory services, including external talent mapping, competitive market and organizational intelligence, and pipelining to support our critical/pivotal roles and succession planning needs
Job Duties:
• In this role, your primary responsibilities will include coordinating recruitment activities, job requisition management, and administrative support to ensure a smooth and efficient recruitment process and related executive search projects
• Projects and engagements may include process management initiatives, database/systems management, and knowledge management initiatives
• Executive Search Coordinator will also focus on optimizing processes and procedures to execute a best-in-class candidate experience for executive-level talent and stakeholder engagement
• Own interview coordination process throughout any given search to ensure a high-touch recruitment experience for both candidates and hiring leaders, including coordinating and scheduling interviews, assessments, and other recruitment activities, ensuring all logistics are in place and all parties involved are well-informed
• Maintain and update related databases and tracking systems to ensure accurate and up-to-date information at all times
• Coordinate background screenings and related pre-onboarding activities for selected candidates
• Support the preparation of requisitions and employment offers, ensuring compliance with company policies and legal requirements
• Provide administrative support to the executive search team, including managing calendars for interviews, organizing travel arrangements for candidates, and preparing agendas, status reports and hiring leader presentations as assigned
• Ensure ‘white glove' standard of service for all stakeholders (candidates, hiring leaders, HR partners, interviewers, etc.) through all stages of the search process
• By gathering, verifying, and entering data into reports and systems, you will help maintain reliable information that supports decision-making across the executive search team and stakeholders.
• Coordination of documents, scheduling, and meeting logistics will keep operations running smoothly and efficiently with minimal supervision.
• Through research and statistical reporting, you'll provide leaders with the insights they need to make strategic choices
• By responding to inquiries and preparing correspondence, you will represent the executive search function professionally and ensure timely, accurate communication
• Documenting policies and procedures to ensure continuity, compliance and clarity for current and future team members, strengthen collaboration and build team capability
• Partnering with the executive search team on process improvement projects and contributing ideas to help implement more effective ways of working - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
I had a very positive experience working for Rose. The entire process is very efficient and easy.
Joanne, Consultant
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