NEW JOB OPENING
RECRUITING COORDINATOR
IN Oakland, CA, USA!

Education:

• High school diploma



Required:

• Minimum of 3 years administrative experience

• Minimum of 2 years of Recruiting Coordinator experience

• Minimum of 2 years experience with web-based applicant tracking system (ATS) management and reporting



Desired:

• Minimum of 2 years experience and demonstrated proficiency with Microsoft Office. Intermediate MS Excel experience and working with large data sets in spreadsheets

• Experience working with SAP e Recruiting (ATS), Knowledgeable of Recruiting Lifecycle process

• Experience working with background check vendor





TOP THINGS:

1. Relevant Experience and Skills: I will be looking for candidates who have demonstrated experience in recruiting coordination, including managing the candidate offer process, scheduling, and applicant tracking system (ATS) management. Proficiency with Microsoft Office, particularly Excel, and experience with SAP e-recruiting will be highly valued.



2. Professionalism and Customer Focus: The ideal candidate should exhibit a high level of professionalism and a strong customer service orientation. They should have a history of positively responding to candidate inquiries and effectively partnering with recruiters and hiring managers to ensure a smooth hiring process.



3. Organizational and Communication Skills: Strong organizational skills are essential for managing the various administrative tasks associated with the role. Additionally, excellent communication skills, both written and verbal, are crucial for coordinating with candidates, internal customers, and HR staff, as well as for maintaining confidentiality and managing sensitive information.



Equipment Required:

Client confirmed that the successful hire will be provided a Client laptop, docking station and cell phone. Any additional equipment required to be provided by supplier. Dual Monitors, mouse and keyboard is needed for assignment. Candidate will be reimbursed for internet (for a set amount must always be pre-approved by manager). Mileage can be reimbursed when applicable.



• Manage the candidate offer process, including background verification, pre-employment drug screens, offer approval process, SAP entry, and candidate correspondence

• Partner with Recruiters and Recruiting Manager to ensure proper execution of the hiring process

• Serve as primary scheduling contact for candidates and internal customers

• Oversee travel details and communications between candidates

• Proactively and positively respond to candidate inquiries, concerns and needs

• Responsible for applicant tracking system maintenance, auditing, compliance, and ensuring all applicants are properly tracked

• Manage the candidate offer process, including background verification, pre-employment drug screens, offer approval process, SAP entry, and candidate correspondence

• Partner with HR staff and internal customers to ensure positive transition from candidate to new hire on-boarding

• Create new hire documents and ensure timely receipt of documents

• Responsible for generating reports from the applicant tracking system

• Provide a high degree of professionalism and customer focus

• Promptly respond to internal customers requests for service and guides customer to the appropriate service provider; will be knowledgeable about all Talent Acquisition services and processes and provides single-call resolution

• Prioritizes and coordinates work to ensure the needs of the Recruiters/customers and candidates are met

• Manage confidential files and other privileged information

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**