IN Boston, MA, USA!


Date Posted: 09/12/2023
Hiring Organization: Rose International
Position Number: 449935
Job Title: Legal Receptionist & Switchboard.MS Ops Onsite
Job Location: Boston, MA, USA, 02111
Employment Type: Temp to Hire
Min Hourly Rate($): 20.00
Max Hourly Rate($): 20.00
Skills/Attributes: Administrative, Customer Service, Paralegal


Job Description

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Posted: 09/12/2023
Company: Rose International
Employment Type: Full Time/Temporary to Hire

Job Title: Legal Receptionist & Switchboard.MS Ops Onsite
Location: Boston, MA 02111
Duration: 4 Months+
Pay Rate: $20.00

Job Description:
Seeking experience candidates that will be responsible for handling client incoming and outgoing mail/packages.
- Producing copy/print & scan request for clients.
- Answering client concerns via phone and emails.
- There is no extensive walking, standing or lifting. No lifting above 50#.
- The skills seeking are Someone with Customer service and copy/print production experience.
- Preferably in legal professional setting

- Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment.
- Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services.
- Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach.
- Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times.
- Answers all incoming telephone calls made to the firm, by following firm/Ricoh phone etiquette expectations and ensuring communication at a professional level.
- Engages in company and community service events or firm initiatives, philanthropies.
- Performs light clerical/admin asst duties:
o Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.
o Prepares documents, maintains files and calendars, schedules appointments and meetings as required.
o Prepares legal documents and correspondence from draft or dictated text as required. o Manages calendars and assists in meeting deadlines as required.
- Provides light housekeeping duties, maintaining an organized work space.
- Provides “value added” services as approved by Site Manager/Supervisor.
- Builds professional relationships with clients as well as employees within the firm.
- Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture.
- Understands firm culture and expectations in regards to greeting clients and other visitors to the firm.
- Maintain proper visitor and guest security procedures as laid out by the client and the firm.
- Monitors whereabouts of attorney’s and staff in order to appropriately handle telephone calls, visitors and / or questions.
- Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc.
- Maintain professional appearance and cleanliness of firm lobby.
- Orders supplies when necessary, organize supply room, supply closets etc.
- Performs light hospitality when necessary, coffee, water, order food, drinks.
- Performs other duties as assigned.

- High school diploma required.
- Two years of related business experience preferred, strong preference for Admin experience particularly in a law firm/legal environment.
- Associate Degree or Bachelor’s degree preferred.
- MS Office Suite experience, specifically Word, Excel and Power Point.
- Excellent customer service skills and detail oriented.
- Ability to handle multiple tasks simultaneously.
- Demonstrated organizational and communications skills.
- Proactive attitude.

Dress Code:
- Business casual.
- Sneakers are ok but must be all Black.


For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).



About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.

Sioe, Consultant

Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.

Diana, Consultant

I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.

Kevin, Consultant

I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.

Stephanie, Consultant

As a contractor, I have to say that Rose International was by far the best agency I have worked for.

Q'testdalir, Consultant


  • We want you to work with us, but don't take our word for it. Take a look at this sampling of employee comments. They speak for themselves.