Date Posted: 09/01/2026
Hiring Organization: Rose International
Position Number: 506746
Industry: Insurance
Job Title: Receptionist Office Coordinator
Job Location: Waltham, MA, USA, 02451
Work Model: Onsite
Shift: Mon-Fri onsite, 8:30 am- 5 pm EST, 1 hour lunch
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 4
Min Hourly Rate($): 20.00
Max Hourly Rate($): 23.00
Must Have Skills/Attributes: Administrative, Communications, Customer Service, Receptionist
Experience Desired: Receptionist or front desk experience (2+ yrs); Customer service or office administration experience (2+ yrs); Proficiency with Microsoft Office (Word, Excel, Outlook) (2+ yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
Required Education
• High School Diploma or equivalent
Required Qualifications / Skills / Experience
• Minimum 2 years of receptionist, administrative support, customer service, or office coordination experience
• Previous receptionist or front desk experience
• Experience working in a professional office environment
• Strong verbal and written communication skills
• Professional appearance and customer-focused attitude
• Basic computer proficiency including Microsoft Office, email, and web-based applications
• Proficiency with Microsoft Office Suite
• Ability to use Microsoft Teams, Zoom, and other communication tools
Preferred Qualifications / Skills / Experience
• Insurance/Financial industry experience (Highly preferred)
• Retail, hospitality, or other customer-facing experience
Front Desk Receptionist / Office Coordinator Overview
• Serve as the first point of contact for clients, visitors, and employees in a professional office environment
• Provide exceptional customer service while supporting front desk operations and daily administrative functions
• Manage incoming communications including phone calls, emails, deliveries, and visitor inquiries
• Coordinate conference room scheduling and meeting logistics to support business operations
• Assist with office administration, documentation, filing, reporting, and data entry activities
• Support onsite leadership and employees with operational and administrative needs
• Help maintain a welcoming, organized, and professional office environment
• Utilize Microsoft Office Suite, Microsoft Teams, Zoom, and web-based applications to support daily activities
• Coordinate facility-related requests and assist with basic office troubleshooting
• Handle multiple priorities while maintaining professionalism, organization, and attention to detail
• Build positive relationships with visitors, clients, vendors, and internal stakeholders
• Work independently while remaining responsive to business needs and office operations
• Support mail distribution, shipping, deliveries, and office coordination functions
• Demonstrate strong communication, customer service, and problem-solving abilities in a fast-paced office environment
• Ensure consistent front desk coverage during scheduled business hours
Job Duties
• Greet and welcome clients, visitors, and employees professionally
• Answer, screen, and direct incoming phone calls
• Respond to general inquiries and provide information as needed
• Maintain front desk coverage throughout business hours
• Support daily office operations and administrative functions
• Sort, distribute, and prepare incoming and outgoing mail
• Coordinate deliveries and shipments
• Assist with accounts payable and accounts receivable administrative requests
• Prepare and maintain office documentation
• Schedule conference rooms and support meeting preparation
• Coordinate facility-related requests and maintenance needs
• Perform basic office troubleshooting and support
• Complete data entry, filing, reporting, and administrative tasks
• Support onsite leadership and team members with additional projects and assignments
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
I am very happy with the Rose International, and the professionalism of the employees.
Robin, Consultant
I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.
Kevin, Consultant
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
EMPLOYEE COMMENTS