Date Posted: 05/11/2026
Hiring Organization: Rose International
Position Number: 501017
Industry: Insurance
Job Title: Department Assistant Receptionist
Job Location: Miami, FL, USA, 33165
Work Model: Onsite
Shift: 8am to 2pm
Employment Type: Temporary
FT/PT: Part-Time
Estimated Duration (In months): 3
Min Hourly Rate($): 14.00
Max Hourly Rate($): 14.00
Must Have Skills/Attributes: Spanish - Bilingual
Experience Desired: Answer and direct incoming telephone calls professionally and efficiently (2 yrs); Greet visitors and provide excellent customer service (2 yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
Education:
• High School Diploma or equivalent
Required Qualifications
• High School Diploma or GED required
• 2+ years of customer service and/or clerical experience
• 1+ year of experience coordinating travel arrangements, lunch orders, RSVPs, and mail distribution
• 1+ year of office management experience including office organization, supplies management, and facility upkeep
• Strong knowledge of customer service principles and practices
• Good verbal and written communication skills
• Bilingual in Spanish required
• Ability to multitask and prioritize responsibilities effectively
• Ability to lift up to 30 lbs.
Preferred Qualifications
• 1+ year of experience using Microsoft Office applications including Excel and Word
• 2+ years of call center, front desk, or receptionist experience
Job Summary:
We are seeking a reliable and organized Administrative Assistant / Office Coordinator to support daily office operations and provide administrative support to leadership and staff. This role is ideal for someone with strong customer service skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.
Key Responsibilities
• Answer and direct incoming telephone calls professionally and efficiently
• Perform typing and word processing of documents and correspondence
• Maintain calendars, schedule meetings, and coordinate travel arrangements
• Manage copying, faxing, filing, and general office administrative tasks
• Greet visitors and provide excellent customer service
• Track expenses, attendance, and maintain organized records and files
• Coordinate building and equipment maintenance requests
• Set up and tear down events hosted at the center
• Manage office operations including opening/closing procedures, office supplies, printer checks, organization, and cleanliness
• Coordinate lunch orders, RSVPs, mail sorting, and mail delivery
• Provide support to executives at the Senior Leadership Team (SLT) level and below
• Assist with additional clerical and administrative duties as needed
Additional Information
• Moderate work experience within administrative or clerical functions preferred
• Some responsibilities may require working independently without established procedures
• Basic tasks can be completed independently, while higher-level tasks may require guidance or supervision - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.
Diane, Consultant
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly.I appreciated each person's friendly and helpful attitude.
Diana, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
EMPLOYEE COMMENTS