Date Posted: 05/18/2026
Hiring Organization: Rose International
Position Number: 501371
Industry: Biotech/Healthcare
Job Title: Project Manager
Job Location: Foster City, CA, USA, 94404
Work Model: Hybrid
Work Model Details: Hybrid in Foster City, CA
Shift: monday to friday, 40 hours a week
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 7
Min Hourly Rate($): 45.00
Max Hourly Rate($): 55.00
Must Have Skills/Attributes: Event Planning, Project Management, SmartSheet
Experience Desired: Smartsheet certifications (Core Product, Core App, System Administrator) (2+ yrs); Cvent Administrator Certification (1+ yrs)
Required Minimum Education: High School Diploma or equivalent
Preferred Education: Bachelor’s Degree
**C2C is not available**
Job Description
Required Education:
• High School Diploma
Required Skills:
• Bachelor’s degree or equivalent practical experience (6+ years in meetings and events)
• Smartsheet certifications (Core Product, Core App, System Administrator)
• Cvent Administrator Certification
Preferred Skills:
• PMP certification strongly preferred
• Experience managing enterprise scale processes, platforms, or programs
• Demonstrated success in transforming manual processes into automated, scalable
Summary:
• The Project Manager serves as a strategic and operational partner to the Strategic Meetings & Engagement team within US Commercial Operations, responsible for designing, delivering, and scaling efficient, data driven processes across the full lifecycle of meetings and events.
• This role blends project management, process optimization, technology enablement, data governance, and vendor management to drive sustainable efficiencies, improve data integrity, and support enterprise scalability.
• This is a hybrid role focused on administration execution along with having a strategic operational excellence mindset that leverages automation, best in class tools, and structured governance to reduce manual effort and enable consistent, repeatable outcomes.
Responsibilities:
Operational Excellence & Project Delivery
• Lead new Operational Excellence and departmental efficiency initiatives from intake through delivery
• Develop and manage project plans, timelines, budgets, and communications for initiatives
• Partner with cross functional stakeholders to identify inefficiencies and implement scalable solutions
• Drive continuous improvement across processes and technology platforms supporting meetings and events
• Own SOP development, documentation, and change management across shared processes
Technology & Platform Leadership
• Act as subject matter expert and platform administrator for Smartsheet and related workflow tools
• Design and maintain scalable, replicable process flows across the full meeting lifecycle
• Lead onboarding, training, and enablement of internal teams and agency partners
• Partner with platform developers and vendors as a technology liaison
• Oversee SharePoint site maintenance, access governance, audits, and content accuracy
Data Insights, Governance & Budget Management
• Financial coordination for the department, including spend tracking, opening POs, and contract subimssions.
• Establish and enforce data governance standards, policies, and operating procedures
• Monitor data quality, identify gaps and inconsistencies, and implement preventative solutions
• Ensure data accuracy, integrity, and compliance across systems and reporting
Vendor & Financial Management
• Manage vendor relationships, including MSA, ITSA, and SSO coordination
• Oversee invoice management for assigned vendors and projects
• Partner with Procurement, IT, and Legal to ensure compliant onboarding and renewals
Measurement, Insights & Sustained Engagement
• Lead M&E survey strategy, including question design aligned to enterprise pillars and year over year metrics
• Partner with agencies on survey design and reporting decks
• Analyze data and operational insights to inform decision making and future optimizations
• Act as a driver of change, influencing adoption of new processes and tools
Impact & Deliverables
• Creation of scalable, repeatable workflows that reduce manual effort
• Improved data quality, governance, and consistency across meetings and events
• Enterprise ready SOPs covering technology and shared processes
• Delivery of high impact initiatives (e.g., Smartsheet implementations, Team’s Resource Hub, Conference allocation workflows)
• Increased operational capacity across SME through automation and standardization
Core Competencies & Skills
• Expert project and program management capabilities
• Strong operational excellence and process design mindset
• Advanced proficiency in Smartsheet and workflow automation tools
• Data governance, reporting, and quality management expertise
• Vendor, financial, and stakeholder management
• Ability to influence change in complex, cross functional environments
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Thanks for the opportunity. If in the future I ever need a job, I would like to work for Rose International.
David, Consultant
I had a very positive experience working for Rose. The entire process is very efficient and easy.
Joanne, Consultant
Your team at Rose International is always very helpful and responsive.
Barbara, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly.I appreciated each person's friendly and helpful attitude.
Diana, Consultant
EMPLOYEE COMMENTS