NEW JOB OPENING
PROJECT ADMINISTRATOR
IN Atlanta, GA, USA!

Required Skills & Qualifications

· Strong proficiency with Smartsheet or similar project management/workflow tools.

· Exceptional attention to detail, particularly when validating data and dashboards.

· Ability to manage multiple requests simultaneously with minimal oversight.

· Strong communication and coordination skills across teams and functions.

· Experience with vendor relationships, purchasing, and basic invoice processing.

· Familiarity with facilities ticketing systems (or similar request-tracking tools).

· High degree of professionalism, organization, and customer service orientation.



Preferred Qualifications:

· Experience supporting project managers or project teams.

· Background in operations, administrative support, or workplace coordination.



Position Summary:



The Project Administrator III provides advanced operational, project coordination, and administrative support for the HRIX Project Process & Quality (PPQ) team. This role ensures smooth execution of project intake, tooling, facilities coordination, vendor management, and day-to-day team operations. The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple workflows in a fast-paced environment.



Key Responsibilities:



1. Smartsheet Project & Workflow Management

· Manage daily project intake requests and ensure timely routing/processing.

· Create and send meeting invitations and schedule project-related sessions.

· Set up Smartsheet workspaces for newly approved projects.

· Perform the daily “Agility to Smartsheet” import.

· Conduct dashboard validation checks, including:

· Spacing alignment

· Formula and calculation accuracy

· Number validation

· General quality checks



2. Event & Conference Room Coordination

· Manage the intake, processing, and scheduling of event and conference room requests.

· Coordinate bookings for internal conference rooms and external venues as required.

· Support event setup needs, which may include room layout assistance and/or catering coordination.



3. Facilities Management Support

· Submit, track, and follow up on all facilities-related requests.

· Support new user equipment requests (IT handles setup; this role manages submissions and tracking).

· Submit and track requests for:

· Door/lock replacements

· Desk reconfigurations

· Office moves or workstation changes



4. Inventory & Vendor Relationship Management

· Manage ordering, tracking, and invoice processing for:

· Breakroom supplies and consumables

· Office supplies

· General workspace inventory

· Maintain and restock consumables across:

· 3 breakrooms

· 4 office supply cabinets

· 7 conference rooms

· Coordinate with vendors to ensure timely product delivery and resolve service or invoice issues.

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**