NEW JOB OPENING
PROJECT COORDINATOR
IN Eau Claire, WI, USA!

Required Skills & Experience:

• 1–3 years of experience in coordination, dispatching, project support, or related field

• Strong customer service and communication skills

• Computer proficiency and familiarity with Microsoft Office

• Scheduling or coordination experience

• Analytical and problem-solving skills

• Motivated, reliable, and able to learn new systems quickly



Preferred Qualifications:

• Utility or construction industry experience

• SAP experience

• Scheduling systems or MWM familiarity

• Exposure to construction or project coordination

• Education in Business, Construction Management, or a related field





Overview

The Project Coordinator (Engineering) supports electric distribution operations within the NSPW region (Wisconsin and parts of Michigan).

This role provides direct support to four Senior Work Coordinators and assists with lower-complexity coordination tasks, enabling senior staff to focus on high-priority operational work.

This is a collaborative, communication-heavy role ideal for candidates seeking entry into the utility or energy industry and seeking exposure to operations and project coordination processes.



Key Responsibilities

• Support electric distribution coordination activities

• Assist Senior Work Coordinators with scheduling and task management

• Communicate with customers regarding construction scheduling and updates

• Perform system updates and scheduling adjustments

• Prepare and review construction work packets and locate tickets

• Coordinate with internal teams and external vendors/service providers

• Ensure accurate documentation and process compliance



Work Environment

• Office-based, collaborative team environment

• Works closely with experienced coordinators and operations leadership

• Team-oriented with strong emphasis on communication and organization



Training & Ramp-Up

• First 2 weeks: Orientation and systems training

• Month 1: Basic productivity expected

• Month 2: 25–50% proficiency

• Month 3: Full productivity expected



Additional Information

• Possible travel to nearby sites (mileage reimbursable)

• No direct reports

• Supports internal teams and external customers

• No current expectation of permanent conversion, though future opportunities may arise



Why Join

• Entry opportunity into the utility and energy industry

• Exposure to operational processes and coordination workflows

• Opportunity to demonstrate skills for future advancement

• Gain valuable experience in engineering project coordination







NOTE: This position maps to our Engineering classification and agencies. This position is intended for roles requiring technical experience such as engineering or construction. Gathers, analyzes, translates and delivers information in clear, concise, and meaningful formats based on specific project and/or program requirements and according to established project management standards. Provides the project manager support and assistance in scheduling, documentation, communication and cost management. Updates the project plan. Assists in information collection and validations. Provides input to project research information. Facilitates collaborative documents and data stores. Helps prepare status reports and presentations. May coordinate the activities of a project sub-team and/or project activities to the extent those efforts might affect completion of assigned tasks. Excellent oral and written communication skills are required. Must have strong knowledge of MS Office.



Manager’s Notes:

Standard Operations Position. Responsible for the maintenance and coordination of daily work plans for one or more functional areas across a large number of crews that effectively and efficiently use resources with emphasis on safety, customer satisfaction, quality improvement, and regulatory compliance. Provide work assignments to operations resources, assign equipment, request materials and complete other pre-requisite steps to enable the performance of requested work functions. Responsible for understanding the work details of a given area and a thorough working knowledge of its assets and processes to establish the optimum crew and resource assignments.





Essential Responsibilities

1) Adjust planned schedules on a day-to-day basis and assign crews for priority tasks in light of resource availability, scheduling conflicts and real-time progress reports from front line leaders.



2) Review approved incoming designed work that falls outside the normal scheduling window, maintain visibility into the real-time “queue” and assign new tasks to manage exception work.



3) Review work packet before assigning work. Coordinate all equipment to complete the work, complete pre-requisites needed “just in time” for work execution, and request all materials needed. Ensure the work acceptance process is completed properly and coordinate site checking and job readiness. Identify and determine necessary project changes and communicate changes to appropriate personnel.



4) Manage work rejections from crews, triage additional work requests, and regularly adjust the schedule to accommodate disruptions in order to maintain promised start dates. Communicate schedule updates to front line leaders, crews and/or other stakeholders to eliminate non-productive field time.



5) Communicate and work effectively with local supervisors and build and leverage strong partnerships with stakeholder groups and customers at a variety of levels to maximize productivity, utilization and operational efficiency of all resources.

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**