NEW JOB OPENING
PROJECT MANAGER GLOBAL MEDICAL AFFAIRS
IN Foster City, CA, USA!

We are seeking a highly organized and detail-driven Project Manager to support Global Medical Affairs Research within Oncology. This role will partner closely with the Senior Director of Medical Affairs, Research Oncology and serve as the operational lead for Integrated Evidence Plan execution teams across multiple tumor types. This position plays a critical role in ensuring that oncology evidence generation programs are well coordinated, compliant, and executed with precision.



Education & Experience:

• Master’s degree with 4 years of experience; OR Bachelor of Science degree with 6 years of experience in the pharmaceutical industry and/or project management

• Must be fully cognizant of and adhere to regulatory and legal (Business Conduct) requirements for clinical trials and other Medical Affairs activities; knowledge of FDA regulations, ICH guidelines and GCPs governing the conduct of clinical trials

• Comprehensive understanding/experience in interventional and observational research, or experience in MA/pharmaceutical industry; 3-5 years in medical affairs-related programs or development



Knowledge & Skills:

• Established project management, process improvement, and organizational skills, including management of multiple priorities and resources while maintaining attention to detail

• Excellent verbal, written, and interpersonal skills are required

• Proven track record of executing clearly defined goals and objectives in a fast-paced environment

• Self-motivated to work independently and have a positive attitude while working as part of various teams

• Ability to apply logic and problem-solving skills under pressure and adapt to change

• Strong business skills/acumen and documentation practices

• Knowledge and skill with Smartsheet, Microsoft Excel, Word, PowerPoint, Outlook, and other reporting and tracking tools

• Strong meeting facilitation capabilities, including managing agendas, documentation, and complex stakeholder coordination.

• Experience maintaining complex trackers, dashboards, or operational tools supporting cross-functional research teams.

• Ability to translate meeting discussions into clear action items, responsible owners, and timelines.



Specific Job Responsibilities:

• Management of Oncology IEP Execution Teams

• Manage IEP team meetings and workshop logistics: schedule in Outlook, confirm attendance of key participants, prepare and distribute meeting agendas, slides and other materials

• Capture and distribute meeting outcomes, action items, and timelines, following up with team members to ensure timely execution of ET deliverables

• Manage rosters and distribution lists

• Maintain Study Trackers and Data Generation Summaries by collecting updates from team members on a quarterly basis

• Support the creation of quarterly and ad hoc executive update reports

• Assist with refinement and standardization of IEP processes and tools across therapeutic areas to ensure that the best practices from one therapeutic area are incorporated into other areas

• Serve as the day-to-day operational owner of the Oncology IEP data generation trackers, ensuring real-time accuracy of study status, timelines, dependencies, risks, and cross-functional inputs

• Coordinate scheduling, agenda development, and minutes for all Oncology IEP-related meetings, including follow-up communications and deadline reminders.

• Monitor deliverable progress, flag delays, and proactively escalate risks to leadership.

• Provide operational support during IEP annual refresh cycles, including aligning timelines, coordinating stakeholder interviews, and consolidating updates.

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**