NEW JOB OPENING
PUBLISHING OPERATIONS MANAGER - CONTRACTS, TALENT & VENDOR OPERATIONS
IN New York, NY, USA!

Experience Required:

• 4+ years of experience in publishing, entertainment, media, talent management, or a related operational/business environment.



Qualifications required:

• A publishing background is ideal, however a background in entertainment, media or talent management is acceptable.

• They should have experience working within enterprise size organizations as we manage bureaucratically throughout the company.

• Looking for a person who is detail oriented, proactive and enjoys problem solving and complex navigation to establish and manage a set process, the vendor contracts and various accounts payable needs.

• Ideally this role would align with a project management, and systems operations background, as they will be processing and translating information to the various systems within the company, they may negotiate and then draft and then assemble and then track performance working the workflow within systems platforms.

• Experience with vendor management and interface is very helpful for this role. We don’t necessarily have a roadmap established, so they will help create that and help execute and manage the process.

• Strong organizational and project-management skills, with exceptional attention to detail.

• Experience managing multiple workflows, deadlines, and stakeholders simultaneously.

• Experience with invoices, payments, contracts, or other administrative financial processes.

• Excellent written and verbal communication skills.

• Ability to communicate professionally and effectively with authors, agents, managers, vendors, and internal stakeholders.

• Strong follow-through and a proactive approach to identifying and resolving outstanding issues.

• Ability to handle confidential information with discretion.

• Comfortable working independently while collaborating closely with a cross-functional team.



Qualifications preferred:

• Interest in and familiarity with the publishing industry and the business of books is strongly preferred.



Required Technical Skills:

• Strong proficiency with spreadsheets and databases; experience with tools such as Microsoft Office, Google Sheets or similar platforms.



Responsibilities:

• Manage the day-to-day administrative operations for author and talent engagements, including contracts, onboarding, invoices, payments, and related documentation.

• Coordinate contracts and agreements from initiation through execution, partnering with Legal, Editorial, Finance, and external representatives to ensure timely completion and follow-up.

• Develop and maintain efficient processes for author and talent setup, payment, invoicing, and other recurring financial workflows.

• Serve as the central point of contact for operational questions related to author and talent engagements, coordinating information and documentation across internal teams and external partners.

• Maintain accurate, organized records of contracts, contact information, payment details, invoices, and other key author and talent data.

• Manage the intake, processing, tracking, and reconciliation of invoices and payments, working with Finance to resolve discrepancies, delays, and outstanding items.

• Own operational trackers and reporting systems, ensuring data integrity and providing regular reporting and updates on contracts, payments, expenses, milestones, deadlines, and other key activities.

• Monitor contractual and operational milestones, proactively flagging upcoming deadlines, outstanding obligations, and issues requiring attention.

• Partner cross-functionally with Editorial, Finance, Legal, Production, Marketing, and other teams to keep operational workflows on track and resolve issues efficiently.

• Identify opportunities to streamline processes, improve systems, and increase operational efficiency as the imprint grows.

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**