Date Posted: 10/24/2025
Hiring Organization: Rose International
Position Number: 490517
Industry: IT Company/Software
Job Title: Onboarding Process Specialist
Job Location: Santa Clara, CA, USA, 95054
Work Model: Hybrid
Work Model Details: In-office at least 3 days a week
Shift: 8 - 5 PT
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 13
Min Hourly Rate($): 50.00
Max Hourly Rate($): 60.00
Must Have Skills/Attributes: Analytical Skills, MS Excel, Time Management
Experience Desired: Experience in contractor or employee onboarding (5 yrs); Knowledge of procurement and legal compliance in the contractor hiring process (5 yrs)
Required Minimum Education: Bachelor’s Degree
**C2C is not available**
Job Description
*** This role is supporting NVIDIA ***
Years of Experience:
• 5+ years of contingent workforce project management experience
Education:
• Bachelor’s degree in related field or equivalent experience.
What we need to see:
• 5+ years of contingent workforce project management experience, with a proven track record in fast-moving and fast-scaling environments.
• In-depth knowledge of contingent workforce management best practices and contingent worker classifications.
• A hands-on approach—willingness to roll up your sleeves and actively manage job requests, workforce operations, and vendor performance.
• Strong organizational and time-management skills with the ability to balance. multiple ongoing projects and tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in managing documentation through platforms like DocuSign.
• Excellent analytical skills including proficiency with dashboards, MS Excel, and Visualization.
• Ability to work collaboratively with cross-functional teams including Legal, Procurement, and HR.
• High attention to detail, with the ability to track and manage compliance-related documentation.
• Knowledge of Workday and VMS tools.
Ways to stand out from the crowd:
• Experience in contractor or employee onboarding, particularly in a global environment.
• Knowledge of procurement and legal compliance in the contractor hiring process.
• Experience utilizing a VMS (Beeline preferred).
• Experience with DocuSign a plus.
What you'll be doing:
Onboarding Coordination:
• Gather onboarding details from managers and suppliers to initiate the contractor onboarding process.
• Ensure all necessary agreements are in place by engaging Legal when required.
• Coordinate with Procurement to confirm Purchase Order (PO) approvals as needed.
• Initiate and manage background checks via platforms like HireRight, ensuring compliance with regional requirements.
Documentation Management:
• Prepare and send all required forms as well as track outgoing and incoming responses, ensuring timely completion.
• Ensure approval across all required cross-functional teams.
• Generate and submit new hire alerts within ServiceNow to ensure contractors are accurately onboarded into internal systems.
Communication and Support:
• Serve as a point of contact for contractors during the onboarding process, addressing any issues or questions that may arise.
Tracking and Reporting:
• Maintain up-to-date records of contractor onboarding activities in other internal systems.
• Track and report on onboarding progress to ensure all required steps are completed within the encouraged timeframe.
• Manage and process all Workday transactions for contingent workers.
• Conduct monthly and weekly audits of contractor records in Workday.
We’re seeking an experienced Program Manager to help lead operations for our growing contingent workforce program. This role supports daily onboarding management, drives process improvements, and partners with HR, Procurement, Legal, and IT to ensure seamless contractor engagement. Reporting to the Head of the Contingent Workforce PMO, you’ll help manage the end-to-end onboarding processes for contractors. This role requires hands-on management of onboarding new contractors through Workday and Beeline (VMS).
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
Your team at Rose International is always very helpful and responsive.
Barbara, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
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