Date Posted: 12/04/2025
Hiring Organization: Rose International
Position Number: 494209
Industry: IT Company
Job Title: Office Assistant
Job Location: Scottsdale, AZ, USA, 85254
Work Model: Onsite
Shift: M-F 8-5
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 3
Min Hourly Rate($): 20.43
Max Hourly Rate($): 20.43
Must Have Skills/Attributes: Mail, Microsoft Excel, Office Skills
Experience Desired: tax experience is a plus (1 yrs); knowledge in advance excel and other programs/platforms (1 yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
*** Criminal background check will be required
EDUCATION / EXPERIENCE REQUIREMENTS
• High-school or General Educational Development (GED) diploma required.
REQUIRED SKILLS
• General knowledge and ability to understand a tax calendar
• Desire to perform in a high-energy team environment
• Demonstrated leadership, problem solving, and strong verbal and written communication skills
• Ability to prioritize tasks, work on multiple assignments, and manage ambiguity
• Ability to work both independently and as part of a team with professionals at all levels
• Must have intermediate knowledge of Microsoft® Word, Access, Excel, PowerPoint, Outlook, and Internet navigation and research
PREFERRED SKILLS
• Microsoft Excel
• Tax Experience
POSITION SUMMARY
The Assistant supports general functions of the practice such as property tax assessment notice and tax bill processing, mail handling, and scanning. The Assistant performs independent research and analytical reviews in support of the Property Tax practice and maintains software databases to ensure database and report integrity. The Assistant is responsible for creating positive team member experiences, which lead to excellent client service and drive revenue and profit for the Firm.
The ideal candidate with have analytical and problem-solving skills, coupled with strong people skills. The successful candidate will be effective in researching issues, reconciling databases, and completing detailed calculations.
RESPONSIBILITIES
• Receives, identifies, and sorts all incoming mail on a daily basis.
• Batches tax documents for scanning into scan manager for transmitting information to India resources for processing, where applicable.
• Processes tax bills and assessments timely, including allowing enough time for processing by client.
• Coordinates outgoing mail processes, including preparation of certified and return receipts, and proper postage metering; logs proof of mailers; and delivers mail to post office or courier service.
• Scans and archives proof of mailers in Property Tax system of record. Assembles tax return packages if necessary.
• Assists in preparation for board hearings by copying, collating, and binding documentation for presentations to the review board.
• Assists with researching asset ownership structures, title policy reviews, jurisdictional tax policies, property re-parceling, and tenant escalation billing issues, as requested and directed.
• Builds knowledge of property tax jurisdictions throughout the country, including tax bill deadlines, appeal deadlines, and tracking statutory deadlines.
• Coordinates processes with jurisdictional data requests to meet statutory deadline requirements for assessment notices, compliance returns, tax bills, and agency authorizations.
• Interacts with taxing jurisdictions to verify assessment, tax bill, and deadline information.
• Monitors compliance and filing requirements in conjunction with staff and management.
• Performs other duties as assigned.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
I had a very positive experience working for Rose. The entire process is very efficient and easy.
Joanne, Consultant
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.
Diane, Consultant
Your team at Rose International is always very helpful and responsive.
Barbara, Consultant
EMPLOYEE COMMENTS