Date Posted: 07/27/2026
Hiring Organization: Rose International
Position Number: 504765
Industry: Food & Beverage
Job Title: Office Services Coordinator | Mailroom & Shipping Coordinator | Part-Time
Job Location: Providence, RI, USA, 02908
Work Model: Onsite
Shift: 20 hours/week coming to office or depends on the business need
Employment Type: Temporary
FT/PT: Part-Time
Estimated Duration (In Weeks): 7
Min Hourly Rate($): 22.00
Max Hourly Rate($): 24.00
Must Have Skills/Attributes: Clerk, Customer Service, Mail, MS Office, Shipping/Receiving
Experience Desired: Office Services & Mailroom Operation (2+ yrs); Shipping & Receiving Coordination (2+ yrs); Microsoft Office (Outlook, Excel, SharePoint, OneDrive) (2+ yrs); Strong Organizational & Time Management Skills (2+ yrs); Excellent Customer Service & Communication Skills (2+ yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
Required Education:
• High school diploma or equivalent
Requirements:
• Previous experience in mailroom operations, office services, administrative support, or a related environment preferred
• Strong organizational skills with the ability to prioritize multiple tasks and meet daily deadlines
• Excellent attention to detail and accuracy when handling confidential mail, packages, and documents
• Experience using Microsoft Office applications, including Outlook, SharePoint, OneDrive, and email
• Ability to scan, digitize, and electronically distribute documents using office technology
• Comfortable operating mailroom equipment, including postage meters, scanners, scales, carts, and package handling equipment
• Strong customer service and communication skills when interacting with internal departments and external vendors
• Ability to lift, transport, and move mail and packages using carts and hand trucks
• Ability to work independently while maintaining confidentiality and following established procedures
Overview (Mailroom Coordinator)
We are seeking a dependable and detail-oriented Office Services Coordinator to support daily mailroom and office services operations. This role is responsible for receiving, sorting, processing, and distributing incoming and outgoing mail and packages while ensuring timely and accurate delivery across multiple departments. The ideal candidate is highly organized, customer-focused, and comfortable working with both physical and electronic document management systems. This individual will also support shipping, scanning, mailroom operations, and special projects while maintaining confidentiality and providing exceptional internal customer service.
Responsibilities
• Sort, process, and distribute incoming and outgoing mail for internal departments, corporate offices, postal services, courier services, and customers
• Pick up and deliver mail and packages between company facilities, corporate offices, and the U.S. Postal Service according to established schedules
• Scan, digitize, and electronically distribute documents using email, SharePoint, OneDrive, and other document management systems
• Prepare outgoing mail and packages by weighing shipments, applying appropriate postage, and ensuring accurate departmental chargebacks
• Receive, sign for, and securely manage incoming UPS and courier deliveries until they are delivered to the appropriate recipient
• Operate mailroom equipment, including postage meters, scanners, scales, hand trucks, flatbed carts, and other office service tools
• Maintain accurate records while ensuring all mail and packages are handled confidentially and in accordance with company policies
• Learn departmental functions to ensure accurate routing and timely delivery of mail and business correspondence
• Support internal departments with shipping, mailing, and office service requests
• Assist with special projects and other administrative or office services duties as assigned
• Help coordinate daily mailroom operations by prioritizing incoming mail and assigning work when needed
• Monitor mailroom activities and promptly report any operational issues, unusual situations, or service disruptions to management
• Maintain a clean, organized, and safe mailroom environment while delivering excellent customer service to internal stakeholders - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.
Sally, Consultant
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
EMPLOYEE COMMENTS