Date Posted: 05/05/2026
Hiring Organization: Rose International
Position Number: 500778
Industry: Financial Services
Job Title: Onboarding Specialist
Job Location: Minneapolis, MN, USA, 55402
Work Model: Hybrid
Work Model Details: 3 Days in the office required
Shift: 7:00am to 5:00pm CST
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 5
Min Hourly Rate($): 22.00
Max Hourly Rate($): 25.00
Must Have Skills/Attributes: Compliance, Onboarding, ServiceNow, Workday
Experience Desired: Human Resource (HR), onboarding, compliance (2 yrs); Workday, ServiceNow, or similar HR information systems (1 yrs); Form I9 requirements including Section 1 and Section 2 (1 yrs)
Preferred Certifications/Licenses: HR certification (PHR, SPHR, SHRM CP, SHRM SCP)
**C2C is not available**
Job Description
Required Skills:
• 1–3 years of experience in HR, onboarding, compliance, or administrative support within a regulated environment
• Working knowledge of Form I 9 requirements, including Section 1, Section 2, reverifications, and employment eligibility documentation
• Experience with Workday, ServiceNow, or similar HR information systems
• Strong attention to detail, accuracy, and ability to manage confidential information
• Proven ability to manage multiple cases simultaneously and meet established SLA
• Exceptional communication, customer service, and problem solving skills
• Ability to apply a risk based approach to decision making and issue resolution
• Proficiency with Microsoft Office and comfort navigating digital workflows
Preferred Skills:
• Experience with I 9 auditing, corrections, or E Verify
• Prior experience supporting high volume onboarding or HR operations work
• Familiarity with federal employment eligibility laws and documentation standards
• HR certification (PHR, SPHR, SHRM CP, SHRM SCP) preferred but not required
About the Role
The Onboarding & I 9 Compliance Coordinator plays a key role in delivering a seamless and compliant onboarding experience for all new hires while ensuring strict adherence to federal employment eligibility requirements. This role supports employees, managers, and HR partners throughout the pre hire and post hire processes, coordinating onboarding activities and monitoring timely and accurate completion of Form I 9 tasks, reverifications, and related documentation
In this role, you will partner closely with HR, line of business leaders, and risk teams to provide exceptional service, maintain audit ready documentation, and uphold strict compliance standards. This position requires confidentiality, strong problem solving skills, attention to detail, and the ability to manage a high volume workload with precision
Responsibilities
• Facilitate an end to end onboarding experience from pre employment through post hire, ensuring new hires and managers receive clear guidance and timely support
• Oversee daily I 9 activity including reviewing Section 1 and Section 2 completion, identifying overdue or missing requirements, conducting reverifications, and partnering with employees and managers to ensure compliance with federal timelines
• Manage an ongoing caseload through the Case Management System, responding to inquiries and ensuring tasks meet defined Service Level Agreements (SLAs)
• Escalate complex issues involving candidates, employees, managers, HR partners, or external vendors as needed
• Maintain strong working knowledge of company policies, procedures, employment eligibility regulations, and risk based processes
• Support operational audits, documentation reviews, and compliance monitoring activities
• Protect sensitive personal and company information by maintaining the highest standards of confidentiality
• Utilize HR platforms such as Workday and ServiceNow to manage onboarding workflows, I 9 tasks, and case documentation
• Deliver a high quality customer experience by providing clear, accurate, and proactive communication throughout onboarding and I 9 processes - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
I had a very positive experience working for Rose. The entire process is very efficient and easy.
Joanne, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
EMPLOYEE COMMENTS