Date Posted: 07/28/2026
Hiring Organization: Rose International
Position Number: 504828
Industry: Utility
Job Title: Human Resources Onboarding Coordinator
Job Location: San Ramon, CA, USA, 94583
Work Model: Hybrid
Work Model Details: Onsite 1-2 days/week
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 4
Min Hourly Rate($): 25.00
Max Hourly Rate($): 29.50
Must Have Skills/Attributes: Documentation, Human Resources, Onboarding
Experience Desired: Experience in HR, compliance, onboarding, or operations support (2+ yrs); Familiarity with background check processing and documentation tracking (2+ yrs); Experience using relationship management, HR, applicant tracking, or case management systems (2+ yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
Required Education:
• High School Diploma or Equivalent
Required Experience, Knowledge & Skills:
• Experience in HR, compliance, onboarding, or operations support
• Familiarity with background check processing and documentation tracking
• Experience using relationship management, HR, applicant tracking, or case management systems
• Strong attention to detail, communication, confidentiality, and follow-through
• Proficiency with Microsoft Office tools, including Outlook, Excel, Word, and Teams
• Ability to manage multiple cases, priorities, and deadlines simultaneously in a fast-paced environment
• Experience reviewing records and documentation for accuracy, completeness, and compliance requirements
• Strong organizational and time management skills with the ability to prioritize competing requests
• Demonstrated ability to communicate professionally with candidates, employees, contractors, vendors, and leadership
• Strong problem-solving skills, sound judgment, and the ability to appropriately escalate issues
Preferred Experience, Knowledge & Skills:
• Experience supporting NERC, PRA, compliance, or regulated access programs
• Experience with background check vendors, contractor onboarding, or compliance renewals
• Ability to track aging items, report delays, and support process improvements
• Experience managing cases within a case management or shared services environment
• Experience preparing reports, metrics, and compliance-related tracking summaries
• Advanced Microsoft Excel skills, including filtering, formulas, reporting, and data analysis
• Experience working with SharePoint or other document management systems
• Experience coordinating with third-party vendors and service providers
NERC Personnel Risk Assessment (PRA) Program Support:
Job Summary
The HR Assistant will provide administrative and operational support for the NERC Personnel Risk Assessment (PRA) program. This role will help coordinate background check processing, maintain accurate records, support compliance-driven workflows, and partner with internal stakeholders, vendors, employees, and contractors to ensure timely and complete PRA-related activities. This role helps ensure NERC PRA activities are completed accurately, consistently, and on time, supporting compliance readiness, operational continuity, and a positive experience for candidates, employees, contractors, vendors, and internal partners
Key Responsibilities
• Support and track NERC PRA background check requests from initiation through completion, ensuring timely follow-up and resolution
• Review background check information for accuracy and completeness
• Maintain accurate records in HR and relationship management systems
• Coordinate with HR, compliance, security, vendors, and business partners
• Monitor case queues, aging items, and outstanding requests to meet established service levels agreement, deadlines, renewals, and completion records for compliance readiness
• Provide status updates and respond to inquiries from employees, contractors, vendors, and internal stakeholders
• Communicate required steps and documents to employees, contractors, and suppliers
• Handle confidential information and provide general administrative support
• Escalate compliance concerns, delays, or complex cases to appropriate partners when necessary
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
Your team at Rose International is always very helpful and responsive.
Barbara, Consultant
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