NEW JOB OPENING
FLEET ADMINISTRATOR
IN PURCHASE, NY, USA!

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Qualifications/Requirements:
• Minimum of 5 years’ experience in admin support and or fleet.
• Minimum experience of 1 year of recent accounts payable and invoicing.
• Ability to effectively communicate in a professional and constructive manner internally and with suppliers.
• Ability to learn and update multiple accounts payable systems.
• Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work.
• Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively.
• Collaborate with peers to balance daily workloads and support the business.
• Willingness to embrace change and all other assigned duties for the greater good of the team.
• Produce/review various performance reports to drive results.
• Strong attention to detail.
• Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills. Able to manage several tasks simultaneously.
• Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports.
• Ability to work independently and within a team with a Team / collaboration-based approach to decision making.
• Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed.

Skills / Experiences Required:
• Manage communications through phone, email, fax, mail, etc.
• Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel).
• Strong passion for customer service and fleet excellence.
• Ability to learn and update multiple accounts payable systems.
• Ability to effectively interact and build a favorable business relationship with internal and external customers.
• Able to assist with account management duties.
• Strong team player and committed to teamwork in all situations.
• Excellent written and oral communications skills.
• Demonstrated ability to leveraging system and tools.
• Strong team player and committed to teamwork in all situations.
• Excellent written and oral communications skills.

Fleet Administrator Summary:
• This role is to provide support to the field fleet teams.
• The nature of the work is proactive and must be able to alert key stakeholders quickly.
• This role is responsible for account payables and invoice processing for fleet expenses, and includes score carding, financial reporting, key performance indicator report generation, and issue resolution.

Accountabilities:
• Responsible for accounts payable and administrative duties.
• Invoice payment and processing in accordance to company and department financial practices.
• Conduct reconciliations and statement reviews and resolve any discrepancies.
• Proactive tracking and customer alerts for known anticipated payment or warranty concerns.
• Resolve any vendor or customer inquiries.
• Financial and payables reporting to key stakeholders.
• Assist in developing and delivering department reports and scorecards.
• Weekly/Period financial reporting to key stakeholders.
• Develop team and department standard operating procedures and identify improvement opportunities.
• Additional duties as assigned by Manager.

Scope of Interactions:
• 50% Internal – collaboration with field customer, fleet technicians, managers, and payables team.
• 50% External – daily interaction with vendors for payables process and issue resolution.