NEW JOB OPENING
FLEET ADMINISTRATOR
IN LATHAM, NY, USA!

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Fleet Administrator provides support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for account payables and invoice processing for fleet expenses, and includes scorecarding, financial reporting, key performance indicator report generation, and issue resolution.

Education:
•High School diploma or GED

Required Skills/Qualifications:
• Minimum of 5 years’ experience in admin support and or fleet
• Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
• Advanced/Proficient knowledge of O365 including Power Point, Excel, Word, Teams, Zoom, and the ability to learn other technologies as needed
• Ability to multitask and work under pressure, keeping up with shifting priorities while maintaining a high level of accuracy
• Work independently with minimal supervision
• Ability to work in a very fast paced, ever changing environment
• Ability to learn and update multiple accounts payable systems
• Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
• Able to assist with account management duties
• Ability to effectively interact and build a favorable business relationship with internal and external customers

Physical Requirements of Position:
• Ability to lift, bend, walk, stand and stoop in locations that will have parts room responsibilities

Preferred Skills/Experience:
• Previous experience in a commercial truck repair environment

Preferred Soft Skills:
• Strong passion for customer service and fleet excellence
• Ability to work in a fast paced, ever-changing environment
• Ability to anticipate needs and issues, act accordingly in addition to exhibiting good judgment
• Polished communication skills with the proven ability to effectively communicate with individuals at all levels within the organization. Interact frequently with Managers, Supervisors, Technicians, Outside Vendors
• Ability to influence, collaborate and negotiate in a highly matrixed global organization
• Ability to leverage networks cross-functionally to remove barriers
• Demonstrated ability to develop and cultivate relationships
• Demonstrated ability to leveraging system and tools
• Strong team player and committed to teamwork in all situations
• Excellent written and oral communications skills
• Ability to work independently and within a team with a Team/collaboration-based approach to decision making
• Must have a “Can Do” attitude with a willingness to assist others in completing activities as needed
• Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom they support
• Able to manage several tasks simultaneously
• Strong attention to detail
• Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills
• Willingness to embrace change and all other assigned duties for the greater good of the team

Accountabilities:
• Responsible for accounts payable and administrative duties
• Invoice payment and processing in accordance to company and department financial practices
• Conduct reconciliations and statement reviews and resolve any discrepancies
• Proactive tracking and customer alerts for known anticipated payment or warranty concerns
• Resolve any vendor or customer inquiries
• Financial and payables reporting to key stakeholders
• Assist in developing and delivering department reports and scorecards
• Weekly/Period financial reporting to key stakeholders
• Develop team and department standard operating procedures and identify improvement opportunities
• Collaborate with peers to balance daily workloads and support the business
• Produce/review various performance reports to drive results
• Act as a point of contact for multiple locations
• Provide support to managers, techs and outside team members for anything needed by market
• Provide support with admin work for multiple locations- PM’s, rentals, scheduling, outside service repairs, training, KPI tracking, operational readiness, vendor management, parts rooms, pending sale/scrap and anything else needed within the market
• Work in multiple computer programs on a daily basis
• Maintain the highest level of confidentiality and professionalism in the handling of sensitive and confidential information, as well as with documents
• Maintain documents in relationship with audits
• Act as a point of contact for outside vendors
• Organize & maintain files and supplies
• Assist with onboarding new hires
• Ad hoc support and requests as applicable