Date Posted: 09/15/2026
Hiring Organization: Rose International
Position Number: 507560
Industry: Social Media
Job Title: Finance Operations Analyst Vendor & Procure-to-Pay
Job Location: Sunnyvale, CA, USA, 94089
Work Model: Onsite
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 13
Min Hourly Rate($): 60.00
Max Hourly Rate($): 70.00
Must Have Skills/Attributes: MS Office, NetSuite, Oracle, SAP
Experience Desired: Transactional finance operations PO-to-Pay end-to-end ownership (3+ yrs); Advanced Excel with large data sets pivots lookups modeling reconciliation (3+ yrs); Strong accounting judgment with high attention to detail (3+ yrs); GenAI program exposure data annotations or data licensing (1+ yrs); Experience at an AI lab or AI data services vendor (1+ yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
Required Education:
•High school diploma
Required Skills:
•Transactional finance operations / PO-to-Pay end-to-end ownership
•Advanced Excel with large data sets (pivots, lookups, modeling, reconciliation)
•Strong accounting judgment with high attention to detail
Preferred Skills:
• GenAI program exposure — data annotations or data licensing
• Experience at an AI lab or AI data/services vendor
• Prior Client or comparable large-tech contingent experience in a data/sourcing operations org
Overview:
We are seeking a highly organized and detail-oriented Contingent Worker to support vendor budget and commercial operations. This role is crucial in supporting the day-to-day financial management of vendor engagements — ensuring budget accuracy, timely purchase order setup, reliable tracking of vendor deliverables, and clean invoice and accrual treatment. The ideal candidate is a self-starter with a strong understanding of foundational financial processes, sound judgment on accounting treatment, and a commitment to meticulous record-keeping across a growing portfolio of vendor agreements. We expect this person to actively use AI tooling in their daily work and to treat the operational processes they inherit as candidates for improvement — identifying manual, repetitive, or error-prone steps and partnering with the team to automate them rather than simply absorbing the volume
Responsibilities:
• This role will be responsible for executing key tasks related to vendor budget and commercial operations, including but not limited to:
• End-to-end ownership of initiating, processing, tracking, and maintenance of purchase orders in the ERP system, structured to match each agreement's payment shape (upfront, milestone, or per-delivery)
• Monitoring PO funding status and proactively following up on outstanding invoices and related exceptions, initiating top-ups before shortfalls block vendor payment Maintaining the running view of the approved budget envelope — approved, committed, executed, and remaining — and flagging when the pipeline approaches the ceiling
• Validating pricing on incoming vendor deals against the approved rate card taxonomy and escalating off-taxonomy pricing for sign-off
• Serving as day-to-day operational contact for vendors on delivery reporting, PO references, invoice format, service periods, and required reporting metadata
•Owning the delivery tracking log — capturing vendor, scope, delivery date, volume, and supporting detail for every reported delivery
• Driving deliveries through the review and acceptance workflow, chasing pending items and preventing backlog accumulation, and confirming acceptance before invoices are submitted for payment
• Validation of invoices against contract terms and approved parameters, ensuring accuracy of scope, volume delivered, rates charged, service period, and purchase order billed
• Route invoices for internal approvals and ensure timely processing for payment Reconciling and resolving discrepancies between invoices and delivery records by coordinating with vendors and internal teams, including handling credit memos and adjustment lines
• Owning the monthly accrual position for vendor spend — recognizing delivered-but-uninvoiced work, applying the correct accrual input type, and reconciling accrued vs. invoiced vs. paid
• Supporting quarterly forecast inputs for vendor spend, including timing of upfront versus delivery-linked payments
• Support the preparation of documentation and reports required for month-end close processes
• Tracking contract renewal and expiry dates and surfacing them ahead of decision deadlines
• Liaising with S2P, FP&A, Accounting, Sourcing, and Legal to ensure PO accuracy, alignment with approved budgets, and correct accounting treatment
• Maintain organized and accessible financial records and process documentation Assist with ad-hoc reporting and analysis requests from the finance and program teams
• Use approved AI and automation tooling to accelerate routine work — reconciliation, data extraction from vendor submissions and invoices, summarization, and drafting vendor correspondence — while retaining human review and accountability for any number or commitment that leaves the team
• Proactively identify manual, repetitive, or error-prone steps in the operational workflow and propose automation or process redesign opportunities, with a clear view of the time saved and the risk reduced
• Partner with the workforce planning and program teams to scope and test automations end to end, and support migration of manual trackers into supported systems as tooling matures
• Document processes clearly enough that they can be automated or handed over, and maintain that documentation as workflows change
• Ensure adherence to internal financial controls and company policies
Required Qualification:
• 4+ years of experience in a finance, accounting, procurement, or vendor operations role with a focus on transactional processing
• Demonstrated working knowledge of accruals — able to explain and apply the difference between accrued, invoiced, and paid, and build a defensible month-end position where delivery and invoicing are out of sync
• Solid understanding of OpEx versus CapEx treatment — able to reason about how a given engagement should be classified, what drives capitalization versus expensing, and when to escalate to Accounting rather than deciding alone
• Strong cashflow literacy — understands the timing gap between contract execution, upfront payment, delivery, acceptance, invoice, and cash out, and how PO structure and payment terms drive it
• Proficiency with financial management systems (e.g., SAP, Oracle, NetSuite) and MS Office Suite / Google Suite (particularly advanced Excel/Sheets skills)
• Strong understanding of fundamental accounting principles (AP/AR, general ledger) and financial workflows (PO-to-Pay)
• Comfortable working with large datasets and operating in ambiguous environments
• Excellent organizational skills and a high degree of attention to detail Demonstrated ability to communicate effectively, both verbally and in writing, with internal and external stakeholders, including holding a firm line on data quality and approval gates
• Works with a sense of urgency for critical business requests
• Customer service oriented person, focused on quality communication with a bias for action
• Demonstrated use of AI tooling in a finance or operations context, with sound judgment about where AI output can be trusted and where it must be verified — particularly for financial figures, vendor-facing communication, and anything entering a system of record
• Track record of identifying inefficiencies in an existing process and driving a concrete improvement, with evidence of the impact
• Comfortable working in spreadsheets and workflow tools at a level beyond basic data entry — building repeatable reconciliations, validations, and checks rather than re-performing them manually each cycle
Preferred Qualification:
• Experience working in a fast-paced corporate or technology environment
• Experience using Anaplan, AppSheet, Oracle, Airtable
• Past experience in managing procurement and finance operations for a specific line of business
• Comfort working alongside technical or research stakeholders who act as delivery reviewers
• Hands-on experience building lightweight automations — scripting, low-code or workflow automation platforms, or AI-assisted workflows — to replace manual operational steps
• Experience contributing to an automation or process-transformation initiative in a finance, procurement, or vendor operations function
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly.I appreciated each person's friendly and helpful attitude.
Diana, Consultant
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
I am very happy with the Rose International, and the professionalism of the employees.
Robin, Consultant
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