Date Posted: 07/29/2026
Hiring Organization: Rose International
Position Number: 504880
Industry: Manufacturing
Job Title: Facilities Coordinator | Office Operations & Vendor Management | Long-Term Opportunity
Job Location: San Antonio, TX, USA, 78229
Work Model: Onsite
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 96
Min Hourly Rate($): 35.00
Max Hourly Rate($): 38.46
Must Have Skills/Attributes: Communications, Customer Service, Facility Management, Vendor Management
Experience Desired: Facilities & Office Operations Coordination (2+ yrs); Vendor & Work Order Management (2+ yrs); Microsoft Office Suite (Excel, Outlook, Teams) (2+ yrs); Strong Customer Service & Communication Skills (2+ yrs); Organization, Multi-tasking & Attention to Detail (2+ yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
Required Education:
• High school diploma or equivalent
Requirements:
• Minimum of two years of experience in facilities coordination, office administration, customer service, or a related field
Technical Skills
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and PowerPoint
• Experience with space planning or facility management
Core Competencies
• Excellent organizational and time management skills
• Strong customer service orientation with exceptional interpersonal skills
• Excellent written and verbal communication skills
• Ability to prioritize multiple tasks and manage competing priorities in a fast-paced environment
• Strong attention to detail with excellent follow-through
• Self-motivated with the ability to work independently and as part of a team
• Proven ability to build effective working relationships across all levels of the organization
• Strong problem-solving and decision-making skills
Physical Requirements
• Regular walking throughout the facility
• Occasional standing, bending, and lifting of office supplies weighing up to 25 pounds
• Ability to support office moves and event setup as needed
• Regular and predictable attendance is an essential function of this position
Overview (Facilities Coordinator)
The Facilities Coordinator is responsible for coordinating facility services to ensure a safe, functional, and efficient workplace. This role serves as the primary administrative support for the Facilities department by managing work orders, coordinating office moves, communicating with site leadership, vendors, and property management, and maintaining facility documentation.
This position does not perform maintenance or repair work. Instead, the Facilities Coordinator ensures that facility requests are communicated, assigned, tracked, and completed in a timely manner while providing exceptional customer service and support to internal stakeholders.
Responsibilities
Primary Responsibilities
• Serve as the primary point of contact for facility-related requests from site leadership and associates
• Coordinate facility work requests with landlords, vendors, and service providers
• Communicate project status, work order updates, and facility-related information to site leadership and internal customers
• Coordinate office moves, workstation assignments, and space planning activities
• Maintain accurate occupancy records and space planning documentation
• Track work orders from initiation through completion to ensure timely resolution
• Coordinate preventive maintenance schedules with vendors and service providers
• Process invoices and ensure accurate cost center coding
• Maintain facility documentation, contracts, inspection records, and compliance files
• Coordinate building services, including janitorial, vending, security, mail services, pest control, and landscaping
• Assist with conference room setups, special events, and facility-related projects
• Build and maintain positive working relationships with site leadership, vendors, contractors, and property management
• Provide general administrative support for the Facilities department
• Perform other duties as assigned
Administrative & Purchasing Support
• Order office and facility supply
• Maintain inventory levels for office and janitorial supplies
• Create and process purchase orders
• Process invoices and reconcile vendor billing as needed
• Coordinate deliveries and vendor scheduling
• Maintain vendor contact information and service records
Customer Service & Communication
• Build strong working relationships with site leadership and internal customers
• Communicate project updates and work order status in a timely and professional manner
• Coordinate vendor access and scheduling
• Respond promptly to facility requests and questions
• Ensure a high level of customer satisfaction throughout the request process
• Escalate issues requiring management attention when appropriate
• Serve as the liaison between site leadership, vendors, property management, and the Facilities Site Manager - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.
Melvon, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.
Sally, Consultant
Your team at Rose International is always very helpful and responsive.
Barbara, Consultant
EMPLOYEE COMMENTS