Date Posted: 08/15/2023
Hiring Organization: Rose International
Position Number: 448204
Job Title: Executive Assistant
Job Location: Los Angeles, CA, USA, 90033
Employment Type: Temporary
Estimated Duration (In Weeks): 12
Min Hourly Rate($): 35.00
Max Hourly Rate($): 40.00
Must Have Skills/Attributes: Spreadsheets, Time Management, Written Communication
Job Description
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Must Have (s)
- At least 5 years of previous secretarial experience in a senior executive setting
- Formal secretarial training or equivalent education preferred
- Typing at 60 + WPM and transcription skills
- Mathematical aptitude and ability to work with spreadsheets
- Excellent verbal and written communication skills
- Strong organization and time management skills
- Computer literacy in word processing, spreadsheets, etc.
- High level of professionalism and confidentiality
Job Description:
1. Responsible for coordination of leadership meetings, including scheduling and distributing meeting notices.
2. Responsible for preparation of leadership meeting agenda and minutes.
3. Responsible for coordinating schedule, including arranging meetings and appointments for Associate Chief Nursing Officer, HR Administrator, and other Hospital Administrator(s) as assigned.
4. Responsible for the processing of payroll and personnel forms on behalf of Hospital Administrators’ direct reports.
5. Responsible for composition, typing, proofing and appropriately disseminating a variety of materials, e.g., correspondence, memos, reports, etc., pertinent to the functions of the Associate Chief Nursing Officer and other Hospital Administrator(s) as directed.
6. Responsible for the timely processing of performance evaluations for Hospital Administrators’ direct reports.
7. Responsible for functioning as liaison between Administrative Team, Administrative Support Staff Physicians, Department Directors, Customers, and Human Resources, interpreting policy and procedures and assisting in problem identification and resolution.
8. Responsible for providing research and administrative support to special projects, preparing data and follow-up projects as directed.
9. Responsible for coordination and confirmation of travel arrangements, including lodging and airline and/or automobile reservations, preparation of travel authorization forms and expense reports as directed.
10. Responsible for using sound judgment when complications arise outside the scope of authority, such as the need for deadline augmentation, and bringing these to the attention of the appropriate Administrative Representative(s) in a timely manner.
11. Responsible for maintaining security of information: e.g. patient medical records, hospital financial information, salary, staff and legal information in a confidential nature.
12. Responsible for processing calls from patients, their families and the general public by assessing the urgency of the situation and suggesting appropriate referrals or informing the appropriate Administrative Representative(s) when the situation warrants his/her attention.
13. Responsible for preparation of Administrator-on-Duty Schedule and appropriate distribution of same.
14. Responsible for coordination and tracking of workflow, schedules, and projects to ensure work is complete/appropriate, and follow-up is completed in a timely fashion.
15. Demonstrates above skills in all forms of communications, i.e., in person, via telephone, and in writing.
16. Routes all calls/requests to appropriate personnel, identifies on phone reason for transfer and assures connection is made.
17. Maintains an open line of communication between management and other staff while demonstrating a professional demeanor at all times.
18. Demonstrates collaboration, collegiality, and problem-solving skills.
19. Performs other duties as assigned.
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.
Melvon, Consultant
I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.
Kevin, Consultant
I am very happy with the Rose International, and the professionalism of the employees.
Robin, Consultant
EMPLOYEE COMMENTS