NEW JOB OPENING
EVENTS OPERATIONS ASSISTANT
IN Remote, USA!

Required Education

• High School Diploma or equivalent



Preferred Education

• Associate's degree in Business Administration, Hospitality, Marketing, Communications, Event Management, or related field



Required Qualifications / Skills / Experience

• 3–5+ years of event operations or corporate events support experience

• 3–5+ years of administrative and executive assistant experience

• Experience supporting conferences, meetings, or corporate events

• Experience supporting events within financial services or investment environment

• Experience processing invoices and vendor payments

• Experience with expense reporting and corporate credit card reconciliation

• Experience coordinating travel arrangements and logistics

• Strong organizational and multitasking skills

• Excellent attention to detail and accuracy

• Strong written and verbal communication skills

• Ability to prioritize multiple projects and meet deadlines

• Ability to work independently with minimal supervision

• Advanced Microsoft Office Suite skills including Outlook, Excel, Word, and PowerPoint

• Experience working with vendors and internal stakeholders

• Professional customer service mindset



Preferred Qualifications / Skills / Experience

• Experience using expense management systems

• Experience using travel management systems

• Experience processing invoices through Accounts Payable systems

• Experience supporting Global Events or Marketing teams



Events Operations Assistant Overview

• The Events Operations Assistant provides administrative and operational support to the Global Events team, helping ensure conferences, client events, meetings, and internal events are executed successfully.

• This position is responsible for coordinating event logistics, managing invoices and expenses, organizing travel arrangements, maintaining event documentation, and supporting vendors and internal stakeholders.



Job Duties

• Coordinate shipment of conference booths, event materials, and promotional assets

• Order and manage inventory of promotional items and event supplies

• Research venues, restaurants, and meeting locations

• Provide administrative support for conferences, meetings, and client events

• Process invoices and coordinate vendor payments

• Perform expense reporting and corporate credit card reconciliation

• Track event spending and maintain financial records

• Support travel coordination for attendees and internal stakeholders

• Maintain attendee manifests, guest lists, itineraries, and event documentation

• Organize contracts and event files

• Coordinate with vendors, warehouse partners, and event organizers

• Assist with registration, shipping, printing, and other event logistics

• Communicate with internal business partners and external vendors

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**