NEW JOB OPENING
EXECUTIVE ASSISTANT
IN Cranston, RI, USA!

Required Education:

• Bachelor’s Degree in Public Administration, Health Administration, Business Administration, or a related field



Required Skills, Knowledge, and Experience:

• 5-7 years of progressively responsible experience providing executive-level administrative, operational, or program coordination support

• Strong organizational and executive support skills, with demonstrated ability to manage complex schedules, priorities, and deadlines

• Excellent written and verbal communication skills, including the ability to prepare clear summaries and briefing materials

• Strong attention to detail and ability to manage multiple concurrent workstreams

• Ability to operate effectively in a fast-paced, high-accountability policy and implementation environment

• Strong interpersonal skills with the ability to coordinate across executive leadership, technical teams, and external stakeholders

• Ability to exercise discretion and maintain confidentiality in executive-level work



Preferred Skills, Knowledge, and Experience:

• Familiarity with public sector operations, healthcare systems, or federally funded programs

• Experience supporting executive leadership within government, healthcare, or large-scale federally funded initiatives

• Strong organizational and communication skills

• Proficiency in Microsoft Office and scheduling systems

• Experience coordinating administrative or operational workflows across multiple teams or agencies

• Experience in healthcare, public health, or state government preferred



Executive Assistant Job Responsibilities:

• Provide high-level executive support to the RHTP Director, including calendar management, scheduling of internal and external meetings, and coordination across multiple agencies and partners

• Track and manage key RHTP deliverables, timelines, and action items across initiatives and ensure timely follow-up and federal compliance requirements

• Coordinate cross-functional meetings with state agencies, vendors, federal partners, and community stakeholders

• Prepare briefing materials, meeting summaries, talking points, and decision memos for leadership use

• Support coordination of workflows, including tracking RFP timelines, approvals, and posting status in collaboration with procurement and communications teams

• Maintain centralized tracking systems for RHTP initiatives, files, deliverables, contracts, invoices, and implementation milestones

• Support coordination of communications between RHTP leadership, CMS, and internal state partners to ensure timely responses and documentation compliance

• Coordinate day-to-day administrative execution of RHTP priorities across workstreams

• Track approvals, document routing, and signature workflows to ensure timely completion

• Support preparation of materials for federal reporting, compliance submissions, and internal meetings

• Maintain organized records of contracts, program documentation, and meeting materials

• Coordinate procurement of supplies, equipment, and operational materials for program needs

• Support onboarding of new staff, including workspace setup, systems access, and orientation logistics

• Liaise with the administrative and operations teams to ensure program operational needs are met

• Monitor and flag operational issues, delays, or coordination gaps and escalate as appropriate

• Work collaboratively with other executive assistants within the Executive Office of Health and Human Services to align administrative processes and share workload support as needed

• Support coordination of shared services such as scheduling, procurement processes, onboarding systems, and document routing

• Assist in ensuring consistency of administrative procedures across offices and programs Stakeholder Engagement and Meeting Coordination

• Coordinate logistics for stakeholder engagements, including scheduling, agendas, materials, and follow-up actions

• Ensure continuity of communication across internal teams, advisory bodies, and external partners

• Support planning and execution of public-facing meetings, listening sessions, and implementation convenings

• Maintain contact lists and communication pathways for key RHTP partners and stakeholders

• Assist in preparing materials for public meetings, briefings, and leadership

• Updates Program Implementation Support and Strategic Alignment

• Support alignment of RHTP implementation activities with broader state health system transformation efforts

• Assist in maintaining organized records of contracts, agreements, and Program documentation

• Support the preparation of leadership updates and high-level summaries of program progress

• Provide administrative and coordination support to ensure continuity across leadership transitions and evolving program structures

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**