Date Posted: 05/18/2026
Hiring Organization: Rose International
Position Number: 501369
Industry: Media and Entertainment
Job Title: Executive Assistant
Job Location: New York, NY, USA, 10036
Work Model: Onsite
Shift: M-F 9-6
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 3
Min Hourly Rate($): 40.00
Max Hourly Rate($): 49.00
Must Have Skills/Attributes: Calendar Management, MS Office
Experience Desired: Supporting senior executives in a large, complex organization (3 yrs); Calendar management, travel coordination, and meeting logistics (3 yrs); Google Workspace and Microsoft Office executive support (3 yrs); Event coordination or special project support (3 yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
? Required Education
• Highschool Diploma or Equivalent
Required Qualifications/Skills/Experience
• 2+ years of experience supporting senior executives, ideally within large, complex organizations
• Proven ability to manage multiple tasks and priorities seamlessly with excellent attention to detail
• Outstanding written and verbal communication skills
• Proficiency in Google Workspace (Gmail, Docs, Drive, Calendar) MS Office Suite (Word, Excel, PowerPoint), calendar management tools, and virtual collaboration platforms (e.g., Teams, Zoom)
• Excellent attention to detail and strong organizational skills
• Strong interpersonal skills; able to build relationships and work effectively with diverse teams and external partners
• High degree of professionalism, integrity, and discretion
• Ability to work independently and anticipate needs in a fast-paced, ever-changing environment
Preferred Qualifications/Skills/Experience
• Prior entertainment industry experience
• Prior Paramount or subsidiary experience
• C-Suite experience
• Experience with event planning or special project coordination
Overview:
Support EVP and above executives. Provide high level administrative support. Coverage for a leave of absence. Scheduling: Managing calendars, booking meeting rooms, and coordinating travel arrangements. Project Work: Assisting with specialized projects, such as event coordination for June 3-4 Streaming Finance Annual Meeting. Coverage for leave 4 weeks for Sonia. Vacation coverage for Matt’s executive (Suzanne B.) and/or Vacation coverage for Sonia. Heavy Support: Elizabeth, EVP and Chief Financial Officer, DTC Segment. Light Support: Malikah, Rosanna, Romeo. Weekly Timeline: Week #1 5/18 75% Working on Annual Meeting Event Planning / 25% Coverage Training. Week #2 5/25 50% Working on Annual Meeting Event Planning / 50% Coverage Training. Week #3 6/1 100% Working on Annual Meeting Event Planning, Annual Meeting June 03-04. Week #4 6/8-6/29 100% Administrative Assistant Duties as Medical Coverage Begins (for Sonia H); must be available to work during these dates as they will be providing full time coverage for LOA. July–August projects/daily coverage TBC.
Job Duties
• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones
• Prepare and coordinate logistics for meetings
• Screen and prioritize incoming communications and respond or delegate as appropriate
• Serve as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality
• Facilitate communication and collaboration across executive leadership teams as needed
• Handle sensitive information with the highest level of confidentiality and integrity
• Ensure the Executive’s office runs smoothly and is equipped for daily operations
• Liaise with IT, HR, Legal, and other corporate functions as needed
• Assist with specialized projects, such as event coordination for June 3-4 Streaming Finance Annual Meeting
• Manage special projects and other duties as assigned
Specific Details to call attention to.
• Prior entertainment industry experience is required
• Paramount or subsidiary experience is preferred
• Candidate must be available to work during 6/8-6/29 for full-time coverage
• Strong Google Workspace and Microsoft Office skills are required
• C-Suite support experience is a nice to have
• Candidate should be able to work independently and maintain strict discretion - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.
Diane, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
EMPLOYEE COMMENTS