NEW JOB OPENING
SENIOR EXECUTIVE ASSISTANT-C-SUITE SUPPORT & CALENDAR MANAGEMENT
IN LAKE FOREST, IL, USA!

 

Date Posted: 10/13/2026
Hiring Organization: Rose International
Position Number: 509066
Industry: Manufacturing
Job Title: Senior Executive Assistant-C-Suite Support & Calendar Management
Job Location: Lake Forest, IL, USA, 60045
Work Model: Onsite
Shift:
Monday-Friday
8 hours between the hours of 7: 00 AM and 6:00 PM CST
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 6
Min Hourly Rate($): 40.00
Max Hourly Rate($): 42.00
Must Have Skills/Attributes: Calendar Management, Executive Assistant, Expense Reports, Microsoft Office
Experience Desired:
Executive/C-Suite Administrative Support (5+ yrs),
Complex Calendar Management, Meeting Coordination, and Travel Arrangements (5+ yrs),
Operational Efficiency, Process Improvement, and Workflow Optimization (3+ yrs),
Time & Expense Management, Microsoft Teams, SharePoint, and Microsoft Office Suite (3+ yrs)
Required Minimum Education: High School Diploma or equivalent

**C2C is not available**

 

Job Description
Required Education:
• High school diploma or equivalent

Requirements:
• 5+ years of experience supporting senior management or C-Suite leaders
• An anticipatory approach, experience managing complex administrative details, and experience in determining best approach/action to use in non-routine situations
• Worked with detailed knowledge of business operations, organizations and relationships involved at top management levels
• Gained a thoughtful understanding of the department and appropriate Company policies, procedures, and operations
• 3+ years of experience improving operational efficiency
• Heavy calendaring, time and expense submission

Overview (Executive Assistant,)
As an Executive Assistant, you will report to the Manager of Administrative Services and provide interim administrative support for various leaders across the organization as well as their leadership teams. Support assignments will be updated on an as-needed basis.
You will manage responsibilities with a high degree of responsiveness.

Responsibilities
• Manage the business leaders’ time through strategic and proactive calendar management and scheduling. Responsibilities may include managing invites, coordinating presentation content and handouts, recording meeting notes, action items, audio, scheduling and launching online content, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues, and organizing follow up activities
• Be a partner to the business leader by anticipating challenges and driving recommendations for solutions and process improvements
• Create team meeting agendas and facilitate meeting logistics, including ensuring that meetings are kept on track
• Manage business travel logistics and ensure the leader has the necessary documentation for travel (domestic and international)
• Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as memos, reports, PowerPoint presentations, department site updates, surveys, organizational charts, or records management
• Co-manage department's Teams and SharePoint sites
• Maintain department supplies and manage associated budget; may own other department specific processes or activities
• Participate in relevant department projects
• Support the onboarding and departure process for department team members
• Play a key role within the Administrative Services team including onboarding and providing backup support for other administrative business partners
• Be flexible and adapt to evolving business needs. The individuals or teams you support may change over time as the company's priorities and objectives shift. Successful candidates will demonstrate a proactive approach to managing these transitions and collaborating with different departments or leadership as needed
• Follow all current guidance with regard to in-office minimum requirements, ensuring you are in the office when the business leaders you support are in the office and/or when business needs require in-office presence

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

 

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

 

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About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

Rose International maintained good communication during assignments and are very informative through email and phone calls.

Sade, Consultant

Thanks for the opportunity. If in the future I ever need a job, I would like to work for Rose International.

David, Consultant

I am very happy with the Rose International, and the professionalism of the employees.

Robin, Consultant

Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.

Sally, Consultant

I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.

Kevin, Consultant

EMPLOYEE COMMENTS

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