NEW JOB OPENING
SENIOR EXECUTIVE ASSISTANT / EXECUTIVE BUSINESS PARTNER - SVP PRODUCT & ENGINEERING
IN Mountain View, CA, USA!

Required Skills:

• Minimum 5 years of experience as an Executive Assistant, with a proven track record of supporting high-level executives

• Highly proactive, with the ability to anticipate needs and effectively manage both upward and downward communication to ensure timely and accurate delivery of tasks

• Trustworthy with demonstrated ability to always exhibit a high degree of confidentiality and integrity and exercise excellent judgment

• Collaborative team player who enhances team performance and focuses on overall organizational success

• Skilled at managing multiple priorities in a dynamic environment while maintaining composure and efficiency

• Excellent verbal and written communication skills include the ability to communicate with all levels of the organization

• Advanced proficiency in Outlook calendar management and expert-level knowledge of Windows desktop applications, Microsoft Office, and Google Suite/Workspace

• Exceptional time management abilities, including the capacity to prioritize tasks and work independently in a fast-paced environment

• Demonstrates adaptability and enthusiasm for personal growth and new challenges

• Product & Tech Acumen: Deep interest in product management, software development lifecycles, or experience supporting executive leadership in a Product or Engineering organization is highly valued



Job Overview

• As members of the Mid-Market Product team, our mission is to drive a high-performing organization in a growth-oriented global company

• We are searching for a highly skilled and experienced Executive Assistant Business Partner to support our SVP of Product and Leadership team

• This role requires a highly organized, tech-savvy, and proactive individual who excels at managing executive operations, cross-functional alignment, and strategic product initiatives

• Acting as a seamless extension of the SVP, the ideal candidate will be a proactive problem solver who thrives in a fast-paced environment and possesses strong business acumen to prioritize needs and drive organizational impact



Responsibilities

• Manage Strategic Calendars: Proactively manage complex and detailed calendars, ensuring optimal use of time and alignment with Client priorities

• Support Executive Communication: Assist in preparing and managing presentations, reviewing reports, and other documents, ensuring accuracy, completeness

• Travel Planning: Coordinate domestic and international travel arrangements, meticulously handling itineraries, accommodations, and logistics

• Expense Management: Prepare and submit expense reports accurately and promptly, adhering to Client policies

• Organizational Maintenance: Keep organizational charts and email distribution lists updated and accurate

• Provide Leadership and Guidance: Be approachable and readily provide counsel and direction to team members and peers

• Understand Organizational Framework: Develop a deep understanding of the organization's vision, business direction, and mission

• Stakeholder Liaison: Serve as the primary liaison between leaders, internal stakeholders, and partners adeptly manage and prioritize incoming requests

• Escalate urgent matters for timely resolution and collaborate across organizational boundaries to deliver outcomes

• Maintain strong relationships, including coordinating with other executive assistants to ensure consistency across leadership teams and promoting a "One Client" mindset Exercise Initiative and Judgment: Display a high degree of initiative by taking independent actions and making informed decisions

• Maintain Awareness: Act as the organization's observational point, staying attuned to employee needs and organizational dynamics

• Flexible Availability: Maintain extended working hours and high availability to support dynamic executive schedules and urgent business operational needs

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**