NEW JOB OPENING
EXECUTIVE ASSISTANT
IN Mountain View, CA, USA!

Required Skills:

• Minimum of 3+ years working at the Executive administrative level, effectively supporting multiple leaders at one time

• Advanced Outlook calendar management is critical

• Expert-level knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), Google Docs (Slides, Excel and Word), Box skills

• Strong organization, project management and problem-solving skills

• Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency.

• Friendly and professional demeanor, with a “can-do” attitude

• Ability to act quickly from one task to another, seamlessly and professionally

• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision

• Be highly proactive and take ownership to anticipate needs and be adept at managing up and downstream to ensure deliverables are met on time and accurately

• Excellent verbal and written communication skills, including the ability to communicate with all levels of the organization

• Ability to identify business issues and coordinate an appropriate response with the key stakeholders

• Proven experience working in a fast-paced environment while providing a superior service level



Duties:

Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public. Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles. Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others. Handles confidential information and communications. Full comprehension of company's operation and procedures. May also be responsible for training and supervising lower-level clerical staff. Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.



Supporting 3 DIRs + other EA team members indirectly



Primary Tasks:

• Calendar management: Schedule and coordinate meetings, appointments, and travel arrangements for executives.

• Communication: Handle internal and external communications on behalf of executives, (manage emails & slacks)

• Documentation: Prepare reports, presentations, and other documents as requested by executives

• Event planning: Organize and coordinate events, such as conferences, meetings, and team-building activities

• Expense management: Track and manage expenses, including processing expense reports and budgeting-Concur familiarity is a plus

• Project support: Assist with the management and execution of projects, ensuring they are completed on time and within budget

• Stakeholder engagement: Act as a liaison between executives and other stakeholders, maintaining strong relationships across the organization

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**