Date Posted: 01/29/2026
Hiring Organization: Rose International
Position Number: 496325
Industry: Software/Financial Services/IT Company
Job Title: Executive Assistant
Job Location: Mountain View, CA, USA, 94043
Work Model: Hybrid
Work Model Details: Hybrid: 3 days/week onsite
Shift: PST Hrs.
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 8
Min Hourly Rate($): 50.00
Max Hourly Rate($): 60.00
Must Have Skills/Attributes: Executive Assistant, Google Docs/Sheet/Slide, MS Excel, MS Office, MS Word, Project Management
Experience Desired: Working at the Executive administrative level, effectively supporting multiple leaders at one time (5+ yrs); Advanced Outlook calendar management is critical (5+ yrs); Knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint) (5+ yrs)
**C2C is not available**
Job Description
Required Skills:
• Minimum of 3+ years working at the Executive administrative level, effectively supporting multiple leaders at one time
• Advanced Outlook calendar management is critical
• Expert-level knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), Google Docs (Slides, Excel and Word), Box skills
• Strong organization, project management and problem-solving skills
• Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency
• Friendly and professional demeanor, with a “can do” attitude
• Ability to act quickly from one task to another, seamlessly and professionally
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision
• Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
• Excellent verbal and written communication skills, including the ability to communicate with all levels of the organization
• Ability to identify business issues and coordinate an appropriate response with the key stakeholders
• Proven experience working in a fast-pace environment while providing superior service level
Duties:
• Provides support and assistance to executives to ensure effective use of time and productive interactions with staff and the public.
• Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative, research, and management roles.
• Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others.
• Handles confidential information and communications.
• Full comprehension of the company's operation and procedures.
• May also be responsible for training and supervising lower-level clerical staff.
• Uses discretion and judgement and knowledge of the organization to facilitate the executive's activities.
• Supporting 2 DIRs + other EA team members indirectly
Primary Tasks:
• Calendar management: Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Communication: Handle internal and external communications on behalf of executives (manage emails & Slack)
• Documentation: Prepare reports, presentations, and other documents as requested by executives.
• Event planning: Organize and coordinate events, such as conferences, meetings, and team-building activities.
• Expense management: Track and manage expenses, including processing expense reports and budgeting. Concur familiarity is a plus
• Project support: Assist with the management and execution of projects, ensuring they are completed on time and within budget.
• Stakeholder engagement: Act as a liaison between executives and other stakeholders, maintaining strong relationships across the organization.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.
Kevin, Consultant
I had a very positive experience working for Rose. The entire process is very efficient and easy.
Joanne, Consultant
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.
Melvon, Consultant
EMPLOYEE COMMENTS