NEW JOB OPENING
CORPORATE EVENTS PROJECT MANAGER
IN Austin, TX, USA!

Education:

Bachelor's degree or equivalent experience



Minimum Qualifications

• 5+ years of experience in event and project management within fast-paced, customer- facing environments

• Proven expertise managing complete event lifecycles, including planning, vendor

• coordination, logistics, budgeting, and onsite execution

• Strong project management skills with ability to manage multiple concurrent events and

• deliver under tight deadlines

• Experience leading strategic planning sessions with stakeholders to define scope, align

• objectives, and secure buy-in

• Demonstrated proficiency in onsite event management and real-time problem solving



Preferred Qualifications

• Exceptional communication skills (verbal, written, presentation) with ability to connect authentically with partners across all organizational levels

• Strong analytical mindset with proven ability to identify business gaps, recommend creative solutions, and develop actionable execution plans

• Advanced project management capabilities including metrics analysis, dependency management, risk assessment, and data-driven decision making

• Vendor management experience with ability to source, negotiate, and maintain productive relationships with external partners

• Budget management skills with experience turning complex financial data into clear insights and actionable recommendations

• Adaptability and resilience with proven ability to pivot quickly, reprioritize under pressure, and keep stakeholders informed through change

• Presentation skills with experience preparing reports and presentations for leadership, cross-functional teams, and customers

• Proactive, solution-oriented approach with natural curiosity to ask insightful questions and challenge the status quo when needed



Summary

• Client Conference + Event Services (CES) team serves as a heartbeat of connection, keeping the company united through best-in-class meetings, events, and productions.

• The team manages and operates Campus Conference Center spaces, including conference rooms, theaters, and various indoor and outdoor event and multi-function spaces.

• CES is committed to delivering premier experiences that bring Client employees together, whether in person, virtually, or through hybrid gatherings, fostering a sense of community across Client.

• Client is seeking a collaborative, detail-oriented professional who thrives in complexity, excels

• at connecting strategy to execution, and is passionate about improvement to support the

• Conference + Event Services team as an Events Project Manager to coordinate internal meetings and events for Client employees across multiple campuses.

• This role will provide project management support to the team and department manager.



Description

• The Events Project Manager must be on-site at least three days a week (Tuesday-

• Thursday), with the understanding the schedule may change based on business needs.

• The Events PM will ensure seamless implementation of parallel and independent work-streams by establishing clear expectations and timelines for both customers and cross-functional partners.

• This role requires providing high-touch customer service, maintaining consistent and efficient communication, and navigating ambiguity to deliver cost-effective, operationally efficient outcomes.

• The Events PM will work closely with internal teams and external stakeholders to uphold Client high creative standards, ensuring every event reflects exceptional attention to detail and design excellence.



Responsibilities

• Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up

• Collaborate with cross-functional partners including Security, EHS, Catering, and other teams to deliver seamless, high-quality events

• Manage event budgets and coordinate with Client Finance and Procurement teams as directed to support compliant processing of vendor agreements and purchase orders

• Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency

• Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service

• Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow

• Identify and mitigate potential risks, solve complex logistical challenges, and create contingency plans to ensure event success

• Maintain flexibility in work schedule including early mornings, evenings, weekends, and occasional travel to supported campuses

• Support the creation of Standard Operating Procedures (SOPs), project dashboards, and system audits to strengthen operational efficiency and transparency

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**