NEW JOB OPENING
EVENT PROGRAMS COORDINATOR
IN Cupertino, CA, USA!

 

Date Posted: 08/19/2026
Hiring Organization: Rose International
Position Number: 506008
Industry: IT Company
Job Title: Event Programs Coordinator
Job Location: Cupertino, CA, USA, 95014
Work Model: Onsite
Shift: PST Business Hours
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 7
Min Hourly Rate($): 52.20
Max Hourly Rate($): 52.20
Must Have Skills/Attributes: Keynote, ServiceNow, Slack, Wrike
Experience Desired: Experience in corporate event planning or project management (5 yrs); Experience managing end-to-end logistics for large-scale, in-person conferences or corporate events (5 yrs); Experience drafting formal communications for senior leadership or executive stakeholders (3 yrs); Project Management Tool Proficiency (Wrike or Equivalent) (3 yrs)

**C2C is not available**

 

Job Description
ROLE OVERVIEW:

• This role provides critical project management and operational support for the client's I&D external conference program. Working closely with the program manager, the event programs coordinator ensures seamless planning, execution, and follow-through across a portfolio of high-profile conferences.



KEY RESPONSIBILITIES:

Event Planning & Execution

· Support end-to-end planning and on-site execution of external I&D conferences, from early-stage logistics through post-event wrap-up

· Assist in developing event timelines, run-of-show documents, and operational plans in collaboration with the Program Manager

· Travel on-site to support conference execution, with anticipated travel in October and November



Communications

· Draft, review, and deploy communications to internal stakeholders and conference attendees across multiple touchpoints

· Monitor and manage the program inbox, triaging inbound requests and ensuring timely responses

· Manage bi-weekly leadership update reports, synthesizing program status into clear, concise summaries

· Field and resolve employee requests submitted via ServiceNow, routing escalations as appropriate



Attendee Management

· Serve as a secondary point of contact and backup support for attendees at Tier 1 conferences, responding to questions and providing support via dedicated Slack channels

· Manage attendee tracking, registration coordination, and pre/post-conference communications

· Design, deploy, and analyze attendee surveys; distill findings into actionable insights and share with the program team



Content & Submissions Management

· Own the intake process for speaker and content submissions, ensuring accurate tracking and timely follow-up with submitters

· Coordinate content review workflows in partnership with internal teams and conference stakeholders



Project & Timeline Management

· Maintain and update project timelines in Wrike, keeping workstreams on track and flagging risks proactively

· Plan and facilitate team meetings, including setting agendas, capturing notes, and tracking action items to closure

· Create comprehensive post-event recaps for each conference, documenting key outcomes, metrics, and learnings



Tools & Platforms

· Proficiency in Keynote required: ability to build and refine presentation materials for both internal and external audiences

· Working knowledge of Wrike, Slack, ServiceNow, and the client's internal events and communications platforms preferred



WHAT WE'RE LOOKING FOR:

• A highly organized, detail-oriented professional who thrives in a fast-paced events environment. You're a strong communicator, comfortable working across teams and time zones, and energized by the intersection of operations, storytelling, and inclusion.
  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**


 

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

 

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About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

Thanks for the opportunity. If in the future I ever need a job, I would like to work for Rose International.

David, Consultant

I had a very positive experience working for Rose. The entire process is very efficient and easy.

Joanne, Consultant

Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.

Melvon, Consultant

Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.

Melody, Consultant

I am very happy with the Rose International, and the professionalism of the employees.

Robin, Consultant

EMPLOYEE COMMENTS

  • We want you to work with us, but don't take our word for it. Take a look at this sampling of employee comments. They speak for themselves.