Date Posted: 03/13/2026
Hiring Organization: Rose International
Position Number: 498360
Industry: IT Company
Job Title: Events Project Manager
Job Location: Cupertino, CA, USA, 95014
Work Model: Hybrid
Work Model Details: Hybrid- 3 days Onsite
Shift: 9 AM - 5 PM
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 9
Min Hourly Rate($): 67.06
Max Hourly Rate($): 67.06
Must Have Skills/Attributes: Budgeting, Event Planning, Logistics, Project Management, Vendor Management
Experience Desired: Event and Project Management within fast-paced, customer-facing environments (5 yrs); Complete event lifecycles including planning, vendor coordination, logistics, budgeting (5 yrs)
**C2C is not available**
Job Description
Minimum Qualifications:
• 5+ years of experience in event and project management within fast-paced, customer-facing environments
• Proven expertise managing complete event lifecycles, including planning, vendor coordination, logistics, budgeting, and onsite execution
• Strong project management skills with ability to manage multiple concurrent events and deliver under tight deadlines
• Experience leading strategic planning sessions with stakeholders to define scope, align objectives, and secure buy-in
• Demonstrated proficiency in onsite event management and real-time problem solving
Preferred Qualifications:
• Exceptional communication skills (verbal, written, presentation) with ability to connect authentically with partners across all organizational levels
• Strong analytical mindset with proven ability to identify business gaps, recommend creative solutions, and develop actionable execution plans
• Advanced project management capabilities including metrics analysis, dependency management, risk assessment, and data-driven decision making
• Vendor management experience with ability to source, negotiate, and maintain productive relationships with external partners
• Budget management skills with experience turning complex financial data into clear insights and actionable recommendations
• Adaptability and resilience with proven ability to pivot quickly, reprioritize under pressure, and keep stakeholders informed through change
• Presentation skills with experience preparing reports and presentations for leadership, cross-functional teams, and customers
• Proactive, solution-oriented approach with natural curiosity to ask insightful questions and challenge the status quo when needed
Responsibilities:
• Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up
• Collaborate with cross-functional partners including Security, EHS, Catering, and other teams to deliver seamless, high-quality events
• Manage event budgets and coordinate with Client’s Finance and Procurement teams as directed to support compliant processing of vendor agreements and purchase orders
• Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency
• Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service
• Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow
• Identify and mitigate potential risks, solve complex logistical challenges, and create contingency plans to ensure event success
• Maintain flexibility in work schedule including early mornings, evenings, weekends, and occasional travel to supported campuses
• Support the creation of Standard Operating Procedures (SOPs), project dashboards, and system audits to strengthen operational efficiency and transparency
Summary
• Client's Conference + Event Services (CES) team serves as a heartbeat of connection, keeping the company united through best-in-class meetings, events, and productions.
• The team manages and operates Campus Conference Center spaces, including conference rooms, theaters, and various indoor and outdoor event and multi-function spaces. CES is committed to delivering premier experiences that bring Client employees together, whether in person, virtually, or through hybrid gatherings, fostering a sense of community across Client.
• Client is seeking a collaborative, detail-oriented professional who thrives in complexity, excels at connecting strategy to execution, and is passionate about improvement to support the Conference + Event Services team as an Events Project Manager to coordinate internal meetings and events for Client employees across multiple campuses. This role will provide project management support to the team and department manager.
• The Events Project Manager will ensure seamless implementation of parallel and independent work streams by establishing clear expectations and timelines for both customers and cross-functional partners.
• The role will provide high-touch customer service, maintain consistent and efficient communication across all channels, and navigate ambiguity to deliver cost-effective, operationally efficient outcomes. The vendor will work closely with internal teams and external stakeholders to uphold Client’s high creative standards, ensuring every event reflects exceptional attention to detail and design excellence.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
I had a very positive experience working for Rose. The entire process is very efficient and easy.
Joanne, Consultant
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly.I appreciated each person's friendly and helpful attitude.
Diana, Consultant
Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.
Sally, Consultant
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
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