NEW JOB OPENING
EVENT CONFERENCE CONSULTANT
IN Boston, MA, USA!

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

MassMutual is hiring for the role of an Event/Conference Consultant. In partnership with the team lead, you will provide a consistent planning approach across all events by consulting with internal lines of business to execute small to medium size meetings and events. You will be responsible for executing the stakeholder’s vision within the budget parameters. Execution responsibilities will include sourcing, contracting, registration website management, leading meetings with internal stakeholders, maintaining the project plan, food and beverage management, development of event specification guides, communications with stakeholders, full on-site execution, and post event reconciliation. This role is a part of the Event and Conference Management Team.

The Team
MassMutual’s Event and Conference Management team manages all MassMutual sponsored conferences, events, and meetings from discovery through execution. Our strategy is to streamline event management, identify cost savings, and seamlessly execute MassMutual sponsored events.

The Impact
Responsibilities will include but are not limited to:
Management of MassMutual business programs/meetings/events, which would include consulting with our business partners on their meeting requirements, leading project planning, managing the meeting budget, sourcing event venues, contract management, attend travel in conjunction with travel management vendor, registration website and mobile app development, food and beverage management, etc.
Development of program specs and communications with vendors to clearly communicate execution needs of the event
Schedule and lead planning meetings with stakeholders
Clear follow up communications with event stakeholders ensuring awareness of project deadlines
On-site execution of the event which would include leading pre-con meetings, vendor load in and set up, on-site registration management, staffing management, etc.
Attendance of regular team collaboration with ECM Director, event stakeholders, vendors, and other ECM support team members
Ordering of on-site event supplies as needed, including but not limited to, office supplies, name badges, and signage
Project management of event registration websites and mobile app builds
Proof registration websites and mobile apps to ensure details are correct before launches
Have a team mentality, effectively collaborating with fellow team members areas across the enterprise.
Demonstrate agility and flexibility to work on new areas or special projects as needed.

Skills:
At least 7+ years'' experience in meeting/event/conference planning
Strong budgeting acumen
Strong communication skills
Experience supporting with executive leadership.
Tech-savvy and able to learn/adopt new technology tools and platforms quickly.
Organized and able to plan appropriate project timelines, work backward from deadlines, identify milestones and owners, and execute against a plan.
Advanced experience in PowerPoint
Proven written and communication skills.

The Ideal Qualifications:
Project management/program management skills
Business communications experience
Advanced experience with AirTable and CVENT
Continuous improvement mindset with a commitment to introducing new and innovative ideas and communications approaches.
Strong attention to detail
Ability to work with a variety of behavioral styles & levels of management.
Ability to think and adapt quickly to a fast-moving range of issues while remaining calm under pressure.
Ability to be proactive, anticipate and problem solve quickly.
Availability to work nights and weekends as needed for event execution.
Event agency experience a plus
Willing and able to travel to various meetings and events throughout the year in various US locations (approximately 15-20 meetings and events
Education:
Bachelor''s degree

Required Skills:
Project plan, Project management, Staffing, Office supplies, Contract management.

Additional Skills:
Ordering, Budget, Budgeting, Project planning, Strong communication skills, Team lead, Financial project management, Airtable, Microsoft PowerPoint, Food and beverage operations.

Languages:
English (Read, Write, Speak).