Date Posted: 05/22/2026
Hiring Organization: Rose International
Position Number: 501633
Industry: Utility
Job Title: Senior Document Control Specialist
Job Location: Chicago, IL, USA, 60604
Work Model: Hybrid
Work Model Details: Onsite 2-3 days/week
Shift: M-F, 8am - 5pm
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 13
Min Hourly Rate($): 36.00
Max Hourly Rate($): 52.00
Must Have Skills/Attributes: Adobe, Data Entry, Documentation, MS Office
Experience Desired: Experience within an engineering or construction company, oil and gas, or utility comapny (3 yrs); Experience reviewing processes, guidelines, and assisting with process creation (3 yrs)
Required Minimum Education: High School Diploma or equivalent
Preferred Education: Associate’s Degree
**C2C is not available**
Job Description
Education Requirements:
- High School diploma or equivalent
Preferred Education:
- Associate's degree
Required Skills for the Senior Document Control Specialist:
- 3+ years of Document Control Specialist experience within an engineering or construction company, oil and gas or within a utility
- 3+ years of administrative and data entry experience in any setting
- 3+ years of reviewing processes, guidelines and assisting with process creation for document and data management within an engineering and construction setting
- 5+ years of experience in Microsoft Office suite and Adobe Professional. Scanning, printing, and imaging with OCE plotters
- 5+ years of providing support on major construction programs, preferably within a utility
Preferred Skills:
- Preferred experience includes using an electronic document management system
Senior Document Control Specialist Overview:
The Senior Document Control Specialist is responsible for various tasks associated with the project document life cycle. The Senior Document Control Specialist will store, manage, and track all project related company documents. Scan, image, organize and maintain documentation, adhering to the company's document lifecycle procedures, checklists and document control procedures including all record retention policies and schedules. The Senior Document Control Specialist will control and retrieve documentation related to capital construction. Senior DCS will aid in training other staff on processes and systems, including document control specialists. Senior DCS supports DMS administrative and security functions and maintains and revises checklists and processes, as necessary.
Responsibilities:
- Complete Document Control functions of document fulfillment, release, change, and archiving. Coordinate with other departments for collecting, inputting and filing all data and reports relating to project life cycle
- Maintain document files to be orderly, up-to-date, and ready for audit at all times
- Will periodically review processes for changes and errors in functionality and work with leader to revise them
- Provides technical support to internal personnel, by responding to internal and external drawing and document requests, utilizing strong interpersonal and communication skills
- Meticulous analysis and review of documents received compared to the document requirements
- Provide feedback to the supplier of the documents as needed. Make major corrections and changes including editing the documentation, including rejecting documentation, and reporting inconsistencies or process violations when needed
- Supports DMS administration and security within the document management systems, including training new personnel on DMS functions and assisting with guidance
- Review and audit, audit and issue document logs
- Create and run reports for various document management functions for managers and directors as needed with analysis - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
Your team at Rose International is always very helpful and responsive.
Barbara, Consultant
Thanks for the opportunity. If in the future I ever need a job, I would like to work for Rose International.
David, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
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