Date Posted: 01/26/2026
Hiring Organization: Rose International
Position Number: 496126
Industry: Utility
Job Title: Directors Assistant
Job Location: Oakland, CA, USA, 94612
Work Model: Hybrid
Work Model Details: Hybrid schedule.
Shift: Standard work week - 8 hours per day, 5 days per week
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 4
Min Hourly Rate($): 25.00
Max Hourly Rate($): 30.00
Must Have Skills/Attributes: Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint
Experience Desired: Prior utility experience (1-2 yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
Candidate will assist in supporting 3 Sr. Directors, 1 Director and teams. In addition, hoping for someone who has a home working station set up to allow for Hybrid work.
TOP THINGS LOOKING FOR:
1) Prior client experience
2) Collaborative and nimble mindset
3) No problems with working in the office between 8 to 5 (assuming 1 hour total required breaks).
TOP SKILL SETS LOOKING FOR:
• Client systems & tools, PO system, Taulia, Excel, Word, PowerPoint, Outlook.
Job Responsibilities:
• Calendaring, Scheduling & Meeting Logistics.
• Manage and prioritize calendar for Sr. Directors and Director.
• Arrange ongoing/recurring as well as ad hoc meetings and conference calls.
• Schedule conference rooms and set up audio visual tools.
• Coordinate and ensure meeting logistics are in place.
• Reschedule appointments. Greeting and escorting external parties to scheduled meetings.
• Proofread, edit, and format written correspondence, and documents for signature.
• Prepare or assist in preparing documents, reports, presentations, meeting materials.
• Process, distribute mail. Take mail to Post Office at times.
• Arranging conference facilities, catering.
• Prepare expense reports for Sr. Director and Directors.
• Assist with HR organization change requests (OCRs), and personnel change requests (PCRs).
• Assist with entering time in timekeeping system. Complete building services requests.
• Backup other administrative assistants as required.
• Order (occasionally pick-up) and set up meals and refreshments for meetings and department events.
• Process required payments within deadlines.
• Address ad hoc work-related requests. - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
I am very happy with the Rose International, and the professionalism of the employees.
Robin, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.
Sally, Consultant
EMPLOYEE COMMENTS