Date Posted: 06/08/2026
Hiring Organization: Rose International
Position Number: 502494
Industry: Biotech/Healthcare
Job Title: Conference Event Planner
Job Location: Foster City, CA, USA, 94404
Work Model: Hybrid
Work Model Details: Hybrid (3 days onsite)
Shift: Monday- Friday, First Shift
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 20
Min Hourly Rate($): 40.00
Max Hourly Rate($): 48.00
Must Have Skills/Attributes: Budgets, Event Planning
Experience Desired: Experience in biotech or pharmaceuticals industry (2+ yrs); Experience with congress, event or project coordination (2+ yrs)
Required Minimum Education: Bachelor’s Degree
**C2C is not available**
Job Description
Education:
• Bachelors
Required Skills:
• 3+ years of related experience and a BS or BA degree
• Experience with congress, event or project coordination, and a willingness to learn new tools and systems.
• Strong organizational and project management skills, with an eye for process improvement.
• Collaborative, service-oriented mindset; able to build relationships and communicate clearly at all levels.
Preferred Skills:
• Experience in biotech or pharmaceuticals industry preferred.
• Comfort with ambiguity and the ability to translate big-picture goals into actionable plans.
• Influences without authority to build consensus and drive outcomes across highly matrixed teams through effective collaboration and information sharing.
• Adapts quickly to change, embracing new information and challenges with a fail-forward, continuous improvement mindset.
Preferred Certification:
• Certified Meeting Professional (CMP), Certified Tradeshow Marketer (CTSM) or equivalent certification is preferred.
Summary:
• The Conference Event Planner II will bring congress planning experience to the team and support the successful execution of U.S.-based congresses and related meetings.
• This role is designed for someone who can independently manage core planning activities for smaller congresses and provide planning support on larger, more complex meetings, including timelines, registration, budget tracking, purchase orders, vendor coordination, and onsite readiness.
• In addition to supporting execution, this role will help capture best practices, strengthen planning consistency across the team, and build broader capability over time while meeting immediate business needs.
Responsibilities:
• Lead and coordinate planning efforts for Tier 2/3 & regional congresses by partnering with planners, business partners, and vendors to ensure smooth execution and alignment with team goals
• Partner with planners to coordinate and streamline key processes across U.S. based congresses, including registration communications, asset and budget management, and data entry.
• Manage the congress allocation process with departmental points of contact and vendors using an internally bespoke platform.
• Lead development and maintenance of core team resources, including planning frameworks, playbooks, roadshow materials, congress overview slide decks, and best practices documentation, to support consistent, high-quality execution.
• Support the adoption and integration of new tools and technologies (including AI solutions) to improve team efficiency.
• Monitor and track deliverables, deadlines, and congress budgets, proactively identifying and resolving operational gaps, including invoice follow-up.
• Upload and maintain inventory of structural and graphic assets.
• Serve as a point of contact for operational questions and as a connector between planners and other functions.
• Provides post-event analysis, including event metrics
• May provide training to other groups/departments on functional policies/processes
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.
Sally, Consultant
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
I am very happy with the Rose International, and the professionalism of the employees.
Robin, Consultant
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