NEW JOB OPENING
REBATE OPERATIONS ADMINISTRATOR - INVOICE PROCESSING, DATA & REPORTING
IN Lake Forest, IL, USA!

 

Date Posted: 09/14/2026
Hiring Organization: Rose International
Position Number: 507401
Industry: Manufacturing
Job Title: Rebate Operations Administrator - Invoice Processing, Data & Reporting
Job Location: Lake Forest, IL, USA, 60045
Work Model: Hybrid
Work Model Details: Tues & Thurs, onsite
Shift: flexible, 7:00 am-4:00 pm or 8:00 am-5:00 pm
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 12
Min Hourly Rate($): 25.00
Max Hourly Rate($): 25.00
Must Have Skills/Attributes: Data Entry, Invoicing, Records Management, Reporting
Experience Desired: Financial Calculations / Rebates / Invoice Processing (1+ yrs); Data Entry & Customer Record Management (1+ yrs); Reporting, Data Validation & System Testing (1+ yrs); Process Documentation & SOP Development (1+ yrs)
Required Minimum Education: High School Diploma or equivalent

**C2C is not available**

 

Job Description
Required Education:

• High school diploma or equivalent



Requirements:

• Experience with data entry, record maintenance, or administrative/operational support

• Strong attention to detail and accuracy when reviewing customer information and financial data

• Ability to work with reports, spreadsheets, and internal systems

• Basic understanding of calculations, discounts, percentages, and financial data

• Strong organizational and follow-up skills for tracking rebate checks and customer records

• Ability to follow documented processes and identify discrepancies or exceptions

• Good written and verbal communication skills

• Ability to work independently while collaborating with team members



Overview (Rebate Operations Administrator - Invoice Processing, Data & Reporting)

The role supports rebate operations through customer address management, rebate check processing, simple manual rebate calculations, rebate engine testing, and process documentation. The ideal candidate is detail-oriented, comfortable working with data and reports, and able to follow established procedures accurately.



Responsibilities

• Update and maintain internal customer address records, particularly for annual rebate check processing after December 31

• Validate customer matching and holding checks for invoice-based rebate programs

• Track rebate checks and support accurate and timely mailing to customers

• Perform or support simple manual rebate calculations for programs with straightforward discount structures

• Assist with rebate engine testing by running reports and validating test data

• Compare rebate engine results against reporting to identify discrepancies and confirm accuracy

• Research and escalate data or calculation issues as needed

• Create, update, and maintain clear process documentation, procedures, and reference materials

• Support training and knowledge retention by ensuring documentation remains accurate and current

• Maintain organized records and follow established operational and quality procedures
  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**


 

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

 

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About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

It was great working for Rose International. Everyone was extremely helpful.

Rosann, Consultant

Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.

Melody, Consultant

I had a very positive experience working for Rose. The entire process is very efficient and easy.

Joanne, Consultant

Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.

Sally, Consultant

The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.

Sioe, Consultant

EMPLOYEE COMMENTS

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