Date Posted: 04/04/2025
Hiring Organization: Rose International
Position Number: 480812
Job Title: Contract Administrator
Job Location: Remote, USA
Work Model: Remote
Shift: Monday - Friday, 8:00 AM - 5:00 PM.
Employment Type: Temporary
Estimated Duration (In months): 3
Min Hourly Rate($): 40.00
Max Hourly Rate($): 48.00
Must Have Skills/Attributes: Ariba, Contract Management, Invoicing, MS Office, Records Management, SAP
Job Description
***Only qualified Contract Administrator candidates located in the Bay Area, CA, will be considered, as this position requires an on-site presence***
Education:
•Bachelor’s Degree or equivalent experience.
Skills/Experience
•Journal Entry experience / Vendor experience / Problem-solving skills.
•Ability to process GRs (good receipts), journal entry experience.
•Ability to review and process invoices submitted by outside vendors.
Responsibilities:
Invoice Review & Processing:
•Review invoices to ensure that rates, scope, and terms are consistent with contracts. Confirm actual work performed with Line of Business.
•Responsible for facilitating meetings with vendors and LOB to resolve invoice discrepancies of rates charged against the CWA and Catalogue contract pricing structure and elevating issues to management as appropriate for resolution.
•Responsible for reconciling vendors’ accounts receivable reports and resolving issues required to complete payment.
•Identifies and escalates contract errors or inconsistencies.
•May post goods receipts (GRs) and support allocation of funds in partnership with the Accrual Owner and Budget Owner.
•Provides metrics, overview, and guidance to the Line of Business (LOB) to ensure the accuracy of GRs posted by others.
•Proactively maintain balanced purchase orders (POs) to ensure vendor payments are processed timely. Analyze PO imbalances using various tools (e.g., SAP, Ariba, Microsoft Excel, etc., and various other financial reports), working to resolve any issues.
•Works with Budget Owner to reduce payment cycle times
•Develops and maintains vendor relationships for purposes of billing and invoicing for CWA’s and Catalogue contracts. Works with vendors to improve timeliness and accuracy of invoicing.
Contracts, Change Orders, and Purchase Orders:
•Supports the tracking of the approval status of contracting documents from inception through approval and ensures that documents are routed expeditiously with the goal of avoiding After the Fact Purchase Orders and maintaining funding for approved work.
•Assists in monitoring available funds against approved amounts for each contract and notifies the Contract Specialist and/or LOB if a contract extension is needed.
•Close out purchase orders after verifying with LOB and the vendor that all contractual obligations have been met.
•Provides secondary review of compliance information for vendor use, inclusive of but not limited to insurance, state licensing, gold shovel, ISN, and union signatory status.
Cost Tracking:
•Identify and record cost savings from the invoice validation process.
•Perform KB61 transactions, which reallocates costs to capital or expense orders (e.g., invoices at the PO level).
Records Management & Reporting:
•Helps maintain proper record-keeping of all invoicing and related documents per company standards, ensuring accuracy and consistency of data.
Accrual Process:
•Assists with the monthly accrual process by providing information and guidance on the various accrual processes.
•Provides data on invoices in process to LOB partners, AO and/or contractors for their use in preparing their accrual.
•Posts requested accrual entries if the AO is not able to post the accrual.
•Supports proper cost accounting to eliminate SOX deficiencies.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly.I appreciated each person's friendly and helpful attitude.
Diana, Consultant
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.
Diane, Consultant
I am very happy with the Rose International, and the professionalism of the employees.
Robin, Consultant
EMPLOYEE COMMENTS