Date Posted: 05/27/2026
Hiring Organization: Rose International
Position Number: 501855
Industry: Utility
Job Title: Medical Administrative Assistant
Job Location: Mundelein, IL, USA, 60060
Work Model: Onsite
Shift: Part time, on site role. Schedule: 5 days per week on site for 4 hours per day.
Employment Type: Temporary
FT/PT: Part-Time
Estimated Duration (In months): 10
Min Hourly Rate($): 20.00
Max Hourly Rate($): 27.00
Must Have Skills/Attributes: Administrative Assistant, Document Control Procedures, MS Excel, MS Word
Experience Desired: Confidentiality & HIPAA Compliance (5 yrs); Document Processing & Digital Systems (5 yrs); Basic Bookkeeping & Invoicing (5 yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
Required Education
• High School Diploma
• Minimum experience required: 4 to 7 years of administrative experience (medical/healthcare setting highly preferred in lieu of formal education requirements).
Required Skills
• Confidentiality & Compliance: Exceptional discretion; ability to handle sensitive information and adhere to HIPAA and privacy regulations.
• Document Processing: Proficiency with digital scanning, PDF creation, and handling digital fax/document routing systems.
• Bookkeeping: Basic accounting, invoicing, or bookkeeping experience (managing, tracking, and processing invoices).
• Office Systems: Sorting/distributing physical mail, maintaining digital and physical filing systems, managing general office data/emails.
• Worker's Compensation (major plus): Familiarity with processing Worker's Compensation claims.
• Organizational: Strong attention to detail, especially when pulling files and cross-referencing records.
• Interpersonal: Professional, welcoming demeanor to handle in-person questions or visitors.
• Independence: Independent, proactive, adaptable, comfortable wearing multiple hats.
Key Responsibilities:
• Receive, process, and manage highly confidential data, ensuring strict adherence to HIPAA and privacy regulations.
• Process incoming mail, including formal medical records requests and legal subpoenas. Gather corresponding information from physical paper files, scan, and prepare secure PDF packages for requestors.
• Manage incoming digital faxes; efficiently route Worker's Compensation claims to the appropriate insurance carriers.
• Take ownership of basic accounting tasks, including managing, tracking, and processing invoices.
• Sort and distribute physical mail, maintain digital and physical filing systems, and manage general office data/emails.
• Assist with light HR administration tasks, ensuring employee and company data is kept completely secure and contained.
• Serve as the welcoming face of the office, professionally handling any in-person questions or visitors.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
EMPLOYEE COMMENTS