NEW JOB OPENING
BUSINESS OPERATIONS ANALYST
IN Santa Clara, CA, USA!

*** This role is supporting NVIDIA ***



Join a collaborative Legal Operations team as a Business Operations Analyst. This role is execution-focused and ideal for a highly organized, detail-oriented professional who enjoys bringing order to complex workflows. You’ll gain valuable experience in legal and financial operations by managing matter data, processing billing information, and ensuring accuracy across systems.



Qualifications

• Tech-Savvy: You don't need to know our specific software, but you must be comfortable navigating web-based platforms, learning new tools quickly, and troubleshooting basic issues.

• Data Entry Precision: You have a track record of handling data with high accuracy. You are the type of person who spots a typo that everyone else missed.

• Process-Oriented: You can follow a workflow step-by-step and are comfortable working within established guidelines.

• Strong Communication: You can write clear, professional emails to external partners and internal team members.

• Organizational Skills: You can manage multiple small tasks (like tracking 10 different vendor emails) without letting things slip through the cracks.



Preferred (But Not Required):

• Experience in an administrative, data entry, or coordinator role.

• Previous exposure to corporate finance concepts (invoices, budgets, purchase orders).

• Familiarity with database software or CRM tools (e.g., Salesforce, Jira, or any Data Management platforms).

• Experience working in a confidential environment (HR, Finance, Healthcare, or Legal).

• Proficiency with Microsoft Excel or Google Sheets (sorting, filtering, basic formulas).

• Interest in Legal, Finance, or Operations.



Key Responsibilities

• Manage the full lifecycle of legal matters, including creation, configuration, coding (practice area, internal lead, financial codes), and timely closure of inactive files.

• Review and process proposed external timekeeper rates and fee arrangements against historical data and established department guidelines.

• Control the intake and routing of legal invoices, ensuring compliance with billing guidelines (e.g., proper expenses, authorized personnel) before distribution for internal attorney review.

• Maintain and update matter-level budgets, and proactively manage the collection and entry of monthly financial accruals from external partners to meet finance deadlines.

• Coordinate manual or automated updates to ensure key data fields (e.g., financial codes, matter profiles) are consistent across all critical legal and intellectual property management systems.

• Periodically audit matter lists between systems to identify and resolve discrepancies, preventing financial activity against outdated or terminated matters.

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**