NEW JOB OPENING
EXECUTIVE ASSISTANT / OPERATIONS COORDINATOR
IN SUN PRAIRIE, WI, USA!

 

Date Posted: 11/05/2026
Hiring Organization: Rose International
Position Number: 510412
Industry: Insurance
Job Title: Executive Assistant / Operations Coordinator
Job Location: Sun Prairie, WI, USA, 53596
Work Model: Onsite
Shift: Monday - Friday, primarily 1st shift. Some schedule flexibility may be required to support global teams across multiple time zones
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 7
Min Hourly Rate($): 35.00
Max Hourly Rate($): 40.00
Must Have Skills/Attributes: Administrative, Executive Assistant, Onboarding, SalesForce
Nice To Have Skills/Attributes: Insurance
Experience Desired:
Experience as an Executive Assistant, Operations Coordinator, or similar administrative role (4+ yrs),
Experience with Salesforce administration and client onboarding (2 yrs),
Experience supporting senior leaders and global teams (2 yrs),
Insurance industry experience (0-2 yrs),
Experience coordinating training sessions, webinars, and operational reporting (0-2 yrs)
Required Minimum Education: High School Diploma or equivalent

**C2C is not available**

 

Job Description
Required Education:
• High School Diploma or equivalent required

Required Experience & Skills:
• 4+ years of experience as an Executive Assistant, Operations Coordinator, or similar administrative role
• Experience with Salesforce administration and client onboarding
• Proficiency in Microsoft Office Suite
• Experience supporting senior leaders and global teams
• Strong organizational, communication, multitasking, and time management skills
• Ability to handle confidential information professionally

Preferred Experience & Skills:
• Insurance industry experience
• Experience coordinating training sessions, webinars, and operational reporting

Job Duties:
• Provide administrative and operational support to senior leadership and the Cyber Services team
• Coordinate meetings, calendars, travel arrangements, and communications
• Manage client onboarding activities and maintain onboarding data in Salesforce
• Prepare and maintain operational reports and departmental records
• Support mailbox management, training sessions, and webinar administration
• Collaborate with internal and external stakeholders to ensure smooth onboarding and daily operations

Travel Frequency (US only): Infrequent (approximately 1-4 trips annually)

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

 

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

 

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About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

I am very happy with the Rose International, and the professionalism of the employees.

Robin, Consultant

Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.

Diane, Consultant

I had a very positive experience working for Rose. The entire process is very efficient and easy.

Joanne, Consultant

Your team at Rose International is always very helpful and responsive.

Barbara, Consultant

It was great working for Rose International. Everyone was extremely helpful.

Rosann, Consultant

EMPLOYEE COMMENTS

  • We want you to work with us, but don't take our word for it. Take a look at this sampling of employee comments. They speak for themselves.