Date Posted: 05/26/2026
Hiring Organization: Rose International
Position Number: 501695
Industry: Government/Staffing
Job Title: Administrative Services Manager
Job Location: Nashville, TN, USA, 37243
Work Model: Hybrid
Work Model Details: 1 day onsite/week
Shift: Monday to Friday 8:00 AM to 4:30 PM
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 13
Min Hourly Rate($): 28.00
Max Hourly Rate($): 30.00
Must Have Skills/Attributes: Budgets, MS Excel, Procurement, SharePoint
Experience Desired: Contract Management, Procurement, Invoice review, fiscal admin (5 yrs); Microsoft Excel, Outlook, Word, PowerPoint, Sharepoint (5 yrs)
**C2C is not available**
Job Description
Preferred Experience/Skills:
• Experience with contract development, procurement coordination, invoice review, contract monitoring, or fiscal administration
• Experience using Excel trackers, SharePoint, or similar tracking systems to manage deadlines and documentation
• Ability to interpret contract requirements, budgets, scopes of service, and invoice support documentation
• Strong attention to detail and ability to maintain audit-ready records
• Strong written and verbal communication skills, including the ability to communicate clearly with internal teams, external partners, and leadership
• Strong Microsoft Office skills, including Excel, Outlook, Word, and PowerPoint
• Ability to manage multiple priorities, track deadlines, follow up consistently, and maintain accurate records
• Ability to work independently, exercise sound judgment, and complete assignments with minimal revision
• Experience using databases, tracking tools, SharePoint, or similar systems to manage work and documentation
• Caspio, Excel, SharePoint, or shared drives, Microsoft Office, and applicable State contract templates and tracking tools
Overview:
• The Contract Analyst supports CEDEP and BGM by coordinating contract requests from intake through execution, maintaining accurate contract records, tracking procurement and renewal timelines, reviewing invoices, and supporting audit-ready contract documentation
• The position works closely with program staff, fiscal, legal, procurement, and leadership stakeholders to move contracts and invoices through review efficiently and in compliance with applicable requirements
Key Responsibilities:
Contract planning and intake
• Ensure contract requests are complete, allowable, properly scoped, and planned early enough to prevent service gaps.
• Receive and triage contract requests from program staff; confirm service need, period of performance, funding source, and required timeline.
• Develop or support development of scopes of service and ensure alignment with program intent, grant or appropriation allowability, and state contracting requirements.
• Prepare or validate contract budgets, including maximum liability, line-item structure, and required budget attachments.
• Identify the appropriate contract pathway, including new contract, renewal, amendment, termination, or closeout.
• Plan backward from deadlines to keep contract work moving and prevent gaps in service.
Competitive procurement management
• Support competitive procurement integrity and timely completion of RFA, RFGP, and related requirements.
• Determine whether procurement must be competitive and coordinate early with the appropriate procurement or competitive coordinator.
• Support development of competitive documents and packages using approved templates, required scoring structure, and attachment standards.
• Manage competitive timelines and logistics, including schedule-of-events coordination, required postings, evaluator coordination when applicable, and timely submission of required forms.
• Ensure required forms, attachment consistency, documentation standards, and other competitive integrity steps are completed.
Caspio contract tracking and workflow management
• Maintain accurate, current contract records and use Caspio to actively manage work across the contract lifecycle.
• Use Caspio daily to initiate, route, and track new contracts, renewals, amendments, and related contract actions.
• Create and maintain contract records with complete and accurate required fields, including identifiers, vendor, term dates, maximum liability, funding source, competitive status, and milestones.
• Monitor workflow and status stages, respond to send-back items, correct documentation, and resubmit packages promptly.
• Use Caspio reporting views to identify expiring contracts, prioritize renewals, and track open requests by workflow stage.
Invoice review, payment processing, and monitoring
• Review contract invoices for accuracy, alignment with contract terms and budget, required documentation, and deliverable requirements.
• Ensure invoices are properly stamped, reviewed, accurately coded, and routed for payment within five business days of receiving the invoice and required support.
• Track invoice status using Caspio and follow up on invoices stalled in workflow.
• Maintain monitoring files or Caspio/Excel reports to track cumulative spend, remaining balances, invoicing cadence, late invoices, contract end-date risk, renewal status, and issues requiring corrective action.
• Identify and elevate risks early, including late invoicing, documentation gaps, overspend risk, and end-date risk, with recommended corrective actions.
Program support, stakeholder coordination, and recordkeeping
• Provide hands-on contract support and maintain audit-ready files across the contract lifecycle.
• Assist program staff with contract development and submissions by providing templates, guidance, and hands-on coordination from draft through execution.
• Coordinate across program, fiscal, legal, procurement, and leadership stakeholders to move contracts through review efficiently.
• Provide routine status updates to program leadership on contract progress, execution timelines, and invoice/payment status.
• Maintain organized contract files, including competitive documentation, drafts, approvals, executed agreements, amendments, invoice support, and related records consistent with retention requirements.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
I am very happy with the Rose International, and the professionalism of the employees.
Robin, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
EMPLOYEE COMMENTS