NEW JOB OPENING
ADMINISTRATIVE ASSISTANT - PAYROLL & OPERATIONS SUPPORT
IN MAPLE GROVE, MN, USA!

 

Date Posted: 10/09/2026
Hiring Organization: Rose International
Position Number: 509001
Industry: Utility
Job Title: Administrative Assistant - Payroll & Operations Support
Job Location: Maple Grove, MN, USA, 55369
Work Model: Hybrid
Work Model Details: 3 days onsite Tue - Thu
Shift: Mon - Fri 7:00am - 3:00pm
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 13
Min Hourly Rate($): 20.00
Max Hourly Rate($): 22.00
Must Have Skills/Attributes: Administrative, Data Entry, MS Excel, SharePoint
Nice To Have Skills/Attributes: Concur, SAP, Vlookups, Workday
Experience Desired:
Administrative support experience, including high-volume data entry and record management (5-10 yrs),
Microsoft Excel experience, including formulas, VLOOKUP/XLOOKUP, pivot tables, and reporting (2 yrs),
Timekeeping validation, payroll support, or employee time entry reconciliation (1 yrs),
Experience using enterprise business systems such as UKG, SAP, Concur, or Workday (1 yrs),
Experience supporting multiple employees, managing competing priorities, and meeting deadlines (2 yrs)
Required Minimum Education: High School Diploma or equivalent

**C2C is not available**

 

Job Description


Required Education
• High School Diploma or Equivalent

Required Skills
• Confidential information handling.
• Data entry and database maintenance.
• Excellent organizational, communication, and customer service skills.
• Knowledge of and ability to use Windows operating system and Microsoft Office applications (Outlook, Excel, Word, Access, etc.).
• Multitasking and adaptability.
• SharePoint and document management systems.
• Strong attention to detail and accuracy.
• Strong written communication skills, self-motivation, and customer service mindset.
• Advanced Microsoft Excel skills, including filters, VLOOKUPs, formulas, and spreadsheet management.
• High-volume data entry and validation.
• Organization and document management.
• Ability to task-switch effectively and manage competing priorities.
• Customer service and conflict resolution skills.
• Ability to interact professionally with diverse personalities.
• High-volume workload management.

Preferred Skills
• Advanced Excel (pivot tables, VLOOKUP/XLOOKUP, reporting).
• SAP, Workday, or similar business systems.
• UKG experience.
• Concur experience.
• PDF management experience (Adobe Acrobat, Bluebeam, etc.).
• SharePoint experience.

Required Experience
• Administrative or related experience involving data entry, record validation, reporting, and general office support.
• Experience managing confidential information.
• Experience using Microsoft Office applications, particularly Excel.
• Experience independently managing multiple administrative responsibilities and deadlines.

Preferred Experience
• Approximately 5–10 years of administrative or related experience; the hiring manager is flexible and willing to consider less experienced candidates who demonstrate strong skills and potential.
• Experience supporting large field operations teams or high-volume employee populations.
• Experience with timekeeping validation and payroll-related inquiries.
• Experience processing expense reports and maintaining fleet records.
• Experience with enterprise business systems such as UKG, SAP, Concur, or Workday.

Job Duties
• Support a field organization of approximately 250+ employees through timekeeping validation, fleet tracking, expense report reconciliation, and general administrative support.
• Validate employee time entries in UKG and review timekeeping records for accuracy.
• Research discrepancies and assist employees with payroll-related questions.
• Ensure time entries are submitted by Monday at noon.
• Enter and track fleet utilization data in SAP.
• Process and reconcile monthly expense reports in Concur.
• Maintain SharePoint sites and electronic documentation.
• Update employee phone lists and organizational records.
• Run reports and maintain accurate spreadsheets.
• Manage confidential employee and business information.
• Support document management and general administrative functions.
• Communicate with employees across the organization to resolve questions and maintain workflow efficiency.
• Independently prioritize assignments while meeting weekly and monthly deadlines.

Typical Day

Thursday through Monday – Timekeeping and Payroll Support
• Review employee time entries in UKG.
• Validate timekeeping records and identify missing or inaccurate information.
• Communicate with employees to resolve payroll-related questions.
• Ensure employee time is submitted by Monday at noon.

Tuesday through Wednesday – Administrative and Reporting Activities
• Process and reconcile expense reports.
• Update fleet utilization records in SAP.
• Maintain SharePoint sites and electronic documentation.
• Update phone lists and administrative records.
• Run reports and complete other administrative assignments.

End of Month – Increased Reporting Workload
• Complete monthly expense report submissions.
• Meet fleet tracking deadlines.
• Prepare month-end reporting and reconcile outstanding records.
• Prioritize competing deadlines while maintaining accuracy.



  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

 

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

 

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About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

Your team at Rose International is always very helpful and responsive.

Barbara, Consultant

Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.

Diane, Consultant

I am very happy with the Rose International, and the professionalism of the employees.

Robin, Consultant

You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!

Tonya, Consultant

Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.

Samba, Consultant

EMPLOYEE COMMENTS

  • We want you to work with us, but don't take our word for it. Take a look at this sampling of employee comments. They speak for themselves.