Date Posted: 02/12/2026
Hiring Organization: Rose International
Position Number: 496994
Industry: Government
Job Title: Administrative Coordinator
Job Location: Boston, MA, USA, 02108
Work Model: Hybrid
Work Model Details: The role requires working in the office four days
Shift: 8 to 5
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 6
Min Hourly Rate($): 25.00
Max Hourly Rate($): 28.00
Must Have Skills/Attributes: Administrative, Office Skills, SharePoint
Experience Desired: Experience working with regulatory agencies is preferred but not required (1 yrs)
Required Minimum Education: Bachelor’s Degree
**C2C is not available**
Job Description
***Only qualified Administrative Coordinator candidates located in the Boston, MA area will be considered due to the position requiring an on-site presence***
Required Education:
• Bachelor’s degree
• An associate's degree or high school diploma or GED with equivalent experience may be substituted for a bachelor’s degree
Required Skills:
• Strong organizational and multitasking abilities
• Ability to communicate utilizing among other things cellular devices
• Proficient in Share Point, Microsoft Office, Excel, and Power Point
• Excellent communication and interpersonal skills
• Proficiency in office software and equipment
• Problem-solving and customer service experience
• Attention to detail, accuracy, and professionalism
• One to three years of administrative and/or customer service experience
Job Responsibilities:
• Serve as the primary point of contact between client and the DPU regarding scheduling OTIP observations
• Receive communications from the DPU both daily and weekly to schedule OTIP observations throughout the transit rail system
• Receive communications from and schedule FTA observations of OTIP surveys
• Communicate requested observations with appropriate MBTA departments both internal and external to Safety
• Maintain an electronic log of OTIP observations
• Routinely coordinate communications between all parties involved in the OTIP observation process
• Answer questions and attempt to trouble shoot any OTIP observation concerns identified
• Escalate concerns related to OTIP observations from Safet
• Prepare reports as requested related OTIP observations
• Maintain all client Safety Documentation files related to OTIP observations
• Prepare reports related to DPU and FTA OTIP observations when requested
• Represent client Safety Documentation as assigned at meetings related to OTIP, DPU, and FTA observations
• Attend Safety Documentation Department meetings
• Handle other Safety Documentation administrative duties as assigned time permitting - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.
Melvon, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly.I appreciated each person's friendly and helpful attitude.
Diana, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
EMPLOYEE COMMENTS