Date Posted: 12/02/2025
Hiring Organization: Rose International
Position Number: 494058
Industry: Food & Beverage
Job Title: Executive Assistant
Job Location: Chicago, IL, USA, 60642
Work Model: Onsite
Shift: 08:00 AM - 05:00 PM
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 13
Min Hourly Rate($): 30.00
Max Hourly Rate($): 33.00
Must Have Skills/Attributes: Administrative, Data Entry, Scheduling
Experience Desired: Experience supporting senior executives globally, managing travel, agenda, events, expenses (15 yrs)
Required Minimum Education: Bachelor’s Degree
**C2C is not available**
Job Description
Required Education.
• A bachelor's Degree in Administration or equivalent.
Required Experience.
• 15+ years of experience supporting senior executives globally, managing travel, agenda, events, expenses, and any other equivalent paperwork/events.
Required Skills and Qualifications.
• Outstanding communication skills, strong personal learning, stakeholder management, process-oriented, and strong governance (attention to detail).
• Experience in global environments, with high-demanding executives and their agendas, ability to timely respond in the America’s time zone, but not limited to, due to global travels and different regions.
• Ability to use SAP, Concur, Travel systems, and Office 365 (Advanced level is required).
Executive Administration.
• Executive Administration work is focused on supporting an individual executive or a small number of executives in their day-to-day office activities, including:
• Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive.
• Editing, proofing, formatting, document design/production, form filling, and data entry.
• Scheduling/coordinating meetings, diaries, and travel arrangements.
• Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically, this role is required to handle confidential business and personnel information. Incumbents with some or all of the following responsibilities should be mapped one career level higher:
• Have greater knowledge of the organization (i.e., financial processes, authorization processes, etc.)
• Have ownership of the executive’s agenda/schedule (oversees access to executives)
• Typically in contact with internal and external executives
• May do some research and basic authoring/drafting of documents/correspondence
Responsibilities.
• Office Administrative Support
• Provides secretarial/administrative support to Associates or groups in the organization. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondences, reports, presentations, agendas, minutes, etc. Receives, screens, and directs incoming calls, visitors, mail, and e-mail.
• Maintains files, records, calendars, and diaries.
• Arrange business travel, coordinate meeting arrangements, and/or track expenses. Reception/Phone Operations
• Provides various support activities. Identifies, enhances and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided. Ensures the correct functioning of facilities, office and/or business support services..
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.
Melvon, Consultant
I am very happy with the Rose International, and the professionalism of the employees.
Robin, Consultant
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
I had a very positive experience working for Rose. The entire process is very efficient and easy.
Joanne, Consultant
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