NEW JOB OPENING
DATA SPECIALIST
IN SAN DIEGO, CA, USA!

 

Date Posted: 05/20/2026
Hiring Organization: Rose International
Position Number: 501539
Industry: Medical Equipment & Supplies
Job Title: Data Specialist
Job Location: San Diego, CA, USA, 92130
Work Model: Onsite
Shift: 40 hrs week (8-4:30 preferred, but can flex). Standard shift
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 13
Min Hourly Rate($): 25.00
Max Hourly Rate($): 27.00
Must Have Skills/Attributes: Administrative, Communications, MS Excel, Time Management
Experience Desired: Recent administrative, operations support, data coordination, or similar experience (3 yrs); Experience managing records, documentation, scheduling, or reporting in a professional environment (3 yrs)
Required Minimum Education: High School Diploma or equivalent
Preferred Education: Associate’s Degree
Preferred Certifications/Licenses: CMMS or administrative support certifications are a plus

**C2C is not available**

 

Job Description
Position Overview
The Data Specialist supports the Instrumentation and Operations teams by maintaining equipment records, managing department data, coordinating vendor visits, and supporting documentation processes. This role requires strong organization, attention to detail, and the ability to manage multiple tasks in a fast-paced operational environment.
This is not an Executive Assistant or traditional Administrative Assistant role. The position is heavily focused on data tracking, CMMS systems, asset management support, reporting, and operational coordination.
The ideal candidate is highly organized, comfortable working with spreadsheets and databases, able to handle confidential information professionally, and capable of supporting technical operations teams with accurate documentation and reporting.

Education
• High school diploma or GED required
• Associate degree preferred

Certifications
• CMMS or administrative support certifications are a plus
Required Experience
• Minimum 3 years of recent administrative, operations support, data coordination, or similar experience
• Experience supporting operational, maintenance, engineering, or technical teams
• Experience managing records, documentation, scheduling, or reporting in a professional environment
• Experience coordinating vendors, service visits, or maintenance activities preferred

Tech Skills
• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Experience using CMMS systems such as Maximo, BMRAM, or similar maintenance/work order systems
• Experience maintaining spreadsheets, reports, and databases
• Ability to manage electronic document storage and record retention processes

Soft Skills
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and shifting deadlines
• Ability to maintain confidentiality and professionalism
• Self-starter with strong follow-through and problem-solving skills
• Comfortable working independently and with cross-functional teams

Physical Requirements
• Ability to walk through operational and equipment areas
• Ability to lift, carry, reach, bend, and move equipment or materials occasionally
• Ability to work around maintenance or operational equipment safely
• Ability to sit and work at a computer for extended periods
• PPE such as safety glasses, gloves, and safety shoes may be required in certain areas

Responsibilities
• Coordinate vendor visits for equipment installation, calibration, maintenance, repairs, and qualification activities
• Monitor and convert work requests into work orders within the CMMS system
• Maintain accurate asset management records and upload vendor documentation into company systems
• Track department metrics and assist with reporting and presentation preparation
• Support technicians and operations teams with asset movement tracking and documentation
• Maintain organized electronic and physical records according to company retention policies
• Draft communications and coordinate with vendors, contractors, and internal teams as needed
• Support multiple operational and administrative projects simultaneously
• Ensure accuracy, consistency, and confidentiality in all documentation and reporting activities

Work Environment
• Combination of office and operational facility environment
• Occasional exposure to noisy production or maintenance areas
• Interaction with technicians, vendors, and operations personnel regularly


  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

 

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

 

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About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

Your team at Rose International is always very helpful and responsive.

Barbara, Consultant

Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.

Melvon, Consultant

It was great working for Rose International. Everyone was extremely helpful.

Rosann, Consultant

Thanks for the opportunity. If in the future I ever need a job, I would like to work for Rose International.

David, Consultant

Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.

Diane, Consultant

EMPLOYEE COMMENTS

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