Date Posted: 12/23/2025
Hiring Organization: Rose International
Position Number: 494955
Industry: Utility
Job Title: Administrative Assistant
Job Location: Phillips, WI, USA, 54555
Work Model: Onsite
Shift: 7:30am to 3:30pm Monday through Friday
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 12
Min Hourly Rate($): 20.00
Max Hourly Rate($): 20.00
Must Have Skills/Attributes: Administrative, MS Office, Purchase Orders
Experience Desired: Process and complete job closeout for work packets across multiple systems. (2 yrs); Manage payroll and time entry systems for union and non-union employees. (2 yrs); Provide phone and email support to field crews, internal partners, and customers. (2 yrs); Support KPI tracking and reporting activities. (2 yrs); Assist with internal audits and compliance reporting related to Finance, Engineering, and Field Op (2 yrs)
Required Minimum Education: High School Diploma or equivalent
Preferred Education: Associate’s Degree
**C2C is not available**
Job Description
SUBMITTAL SHOULD INCLUDE:
Two Digit Birth Month/Two Digit Birth Day/Candidate Email
CLIENT: Xcel Energy
JOB TITLE: Administrative Assistant
JOB ID: 1490
DURATION: 1 year
HOURS: Monday–Friday, 7:30 AM – 3:30 PM (occasional overtime as needed)
LOCATION: 310 Hickory Hills Lane, Phillips, WI 54555 OR 112 N. Lake Street, Ironwood, MI 49938
SUGGESTED PAY: $20
# POSITIONS: 1
SPRINT:
Please explain any gaps over six months.
Are you comfortable working 100% on-site and/or a hybrid schedule?
Can you please describe in a few sentences why you see the work experience of your candidate as a fit for the position?
Education:
• High School Diploma or GED with 3 years of relevant field or administrative experience
OR
• Associate’s or Bachelor’s degree with 1 year of relevant experience in administrative support, office management, construction, project coordination, or customer service
Minimum Requirements
• Utility experience preferred but not required
• Proficiency with Microsoft Office applications (Excel required)
• Familiarity with work management and database systems
• Valid driver’s license
Essential Responsibilities
Field Work & Operations Support
• Process and complete job closeout for work packets across multiple systems.
• Monitor job closure requirements and ensure all documentation is accurate and complete.
• Analyze reports to verify labor and equipment charges for work, job, trouble, and miscellaneous orders.
• Assign field crew work using Mobile Workforce Management (MWM) systems.
• Monitor yearly meter exchanges and track compliance-related work.
Time & Expense Reporting
• Manage payroll and time entry systems for union and non-union employees.
• Review time reports and expense submissions to ensure accuracy and policy compliance.
• Maintain proficiency in required timekeeping and reporting systems.
Office Management & Customer Service
• Provide phone and email support to field crews, internal partners, and customers.
• Coordinate individual and group meetings and arrange travel as needed.
• Schedule calendars for management staff.
• Greet and direct visitors; serve as on-site contact for contractors and vendors.
• Order office supplies, manage mail, and maintain office equipment.
Data Entry & Records Management
• Perform data entry, copying, and distribution of drawings and forms.
• Maintain filing systems, record retention, archiving, and document storage.
• Support KPI tracking and reporting activities.
Compliance & Safety Support
• Assist with internal audits and compliance reporting related to Finance, Engineering, and Field Operations.
• Support tracking of safety training completion and equipment verification.
• Order and manage safety supplies and assist with safety meetings and training events.
Emergency Support
• Provide administrative assistance during emergency operations as required.
Position Summary
The Administrative Assistant provides essential operational and administrative support to Field Operations. This standard operations role supports daily business functions by processing work orders, managing payroll and time entry systems, maintaining data accuracy across systems, and delivering customer service and office management support. The position plays a key role in ensuring data integrity, compliance, and efficient operational workflows. - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.
Melvon, Consultant
Thanks for the opportunity. If in the future I ever need a job, I would like to work for Rose International.
David, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
EMPLOYEE COMMENTS