Date Posted: 05/23/2025
Hiring Organization: Rose International
Position Number: 483189
Industry: Food & Beverage
Job Title: Administrative Assistant
Job Location: Cincinnati, OH, USA, 45242
Work Model: Onsite
Shift: 9am-5pm, Mon-Fri
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 4
Min Hourly Rate($): 20.00
Max Hourly Rate($): 25.00
Must Have Skills/Attributes: Executive Assistant, Microsoft Office 365, Scheduling, Time Management
Experience Desired: Executive Support Experience (5 yrs)
Required Minimum Education: High School Diploma or equivalent
Job Description
Required Education:
• High School Diploma
Required Qualifications/Skills/Experience:
• A minimum of 5 years of executive administrative experience supporting C-suite and/or senior level executives
• Proven track record of managing multiple and competing priorities
• Must be highly organized, pay close attention to details and proactively follow-up
• Ability to anticipate needs and issues and act accordingly in addition to exhibiting good judgment
• Ability to manage workload in a fast-paced and high intensity work environment
• Must be able to flex schedule to meet work demands (ex. early mornings, after hours)
• Must be proficient in Microsoft Office suite (Outlook, Word, Excel)
• Must have advanced PowerPoint skills and be able to independently create high-quality presentations that include charts, graphs, other visuals, etc.
• Must have strong communication, interpersonal, time management, and problem-solving skills.
• Ability to make clear and timely decisions
• Ability to develop a work schedule, set goals, create/implement actions plans and monitor progress
• Must display professional maturity and ability to support and interact with all levels of management
• Proficiency with business technology (e.g. web conferencing, SAP, portals, etc.)
• Proficiency in the use of office equipment such as computer, voice messaging and digital multi-functional devices (fax/copier/scanner/printer)
Position Overview:
Client is seeking an Administrative Assistant to be based out of their Client office in Cincinnati, OH.
This role will partner with our Executive Administrative Assistant to support our Kroger leadership team and manage the day-to-day activities of our Client customer team office. Responsibilities include coordinating calendars for VPs, organizing critical customer meetings and events, arranging travel, reconciling expenses, and ensuring the facility/office is set up to run smoothly.
Job Details:
• Managing the VP’s calendar as well as scheduling meetings and conference calls (includes staff meetings and meetings with senior management within the PepsiCo system as well as external stakeholders and consultants)
• Coordinating travel arrangements, meetings and external events
• Preparing and handling highly confidential and proprietary information
• Preparing and reconciling the VP’s T&E reports in Concur and P-card as appropriate
• Maintaining content, accuracy and visual organization of files (or informational databases)
• Interfacing appropriately with many internal and external clients and senior executives
• Answering general phone inquiries in a professional, courteous and helpful manner and appropriately handling vendor calls and emails
• Serving as a resource person by contacting or responding to inquiries
• Greeting visitors to the office in a professional, welcoming and helpful manner
• Assist in the efficient operation of the office by liaising with other departments, resolving issues, and ensuring new staff have necessary supplies and equipment
• Organizing, maintaining and procuring office supplies
• Conduct daily inspections of the site and restock office, pantry, and restroom supplies
• Support with onsite events including catering, breakfast, and lunch items for meetings hosted by supported VP’s
• Support with onsite office IT issues (Teams, Zoom, cabling, laptops, monitors, printer/copier support)
• Support with work order requests and handle all mail-related items (USPO, UPS, FedEx)
• Act as a liaison for all contractors and vendors, overseeing vendor management
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
Thanks for the opportunity. If in the future I ever need a job, I would like to work for Rose International.
David, Consultant
I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.
Kevin, Consultant
EMPLOYEE COMMENTS