IN Downers Grove, IL, USA!


Date Posted: 07/09/2024
Hiring Organization: Rose International
Position Number: 467100
Job Title: Administrative Assistant
Job Location: Downers Grove, IL, USA, 60515
Work Model: Hybrid
Shift: 8am-4pm
Employment Type: Temporary
Estimated Duration (In months): 6
Min Hourly Rate($): 21.40
Max Hourly Rate($): 21.40
Must Have Skills/Attributes: Administrative, Data Entry, MS Excel, MS Office
Nice To Have Skills/Attributes: Accounting, Document Review, Finance, Imaging, Mail, Tax Analysis


Job Description

Temporary assignment while employee is on leave from 9/9/24 – 2/10/25


This position will work hybrid with 10 days in office per month


Typically works 8am-4pm, with occasional overtime during our peak of the month (which is the 15th - 20th dates)


The Analyst assists team members with a variety of tasks to provide client engagement support and coordination. The Analyst ensures all support needs are met and assists with both engagement and non-engagement tasks. The incumbent provides basic administrative support to team members and is available to work overtime and travel as needed to assist with projects at client sites. Duties detailed below are core, and can vary somewhat, depending on the practice area to which an Analyst gathers and organizes relevant data and work papers from the client, state agencies and other teams.

Education Qualifications:

• High-school or General Educational Development (GED) diploma required

• Ideal candidate – Pursuing a two-year (associate) college degree OR a four-year, any major, degree from accredited university, with minimum overall GPA of 2.80

Experience Qualifications:

• No experience required. Accounting and financial knowledge, experience, and education would be considered a plus

• Must have intermediate skills in Microsoft Word, Access, Excel, Outlook, and Internet navigation and research

Duties and Responsibilities:

• Create a positive team member experience

• Responds to client inquiries and requests from tax authorities

• Copies, scans and uploads transaction tax data sources at a client site or in office

• Downloads, prints, and organizes client deliverables for review

• Assists engagement team in preparing and distributing client deliverables

• Maintains calendar appointments and deadlines to ensure proper accountability and client deadlines are observed

• Creates files for clients and projects utilizing Microsoft Excel and Access

• Prepares e-mails, memos, letters, and confirmation requests

• Answers telephone calls and takes accurate and concise messages

• Monitors compliance and filing requirements in conjunction with staff and management

• Receives, identifies, and sorts all incoming mail on a daily basis

• Coordinates outgoing mail processes, including preparation of certified and return receipts, and proper postage metering; logs proof of mailers; and delivers mail to post office or courier service

• Prepares initial drafts of sales and use tax returns using compliance software

• Processes Internet filings of tax returns

• Manipulates tax data in Microsoft Excel and/or Access

• Maintains control documents in Microsoft Word, Excel, and/or Access

• Resolves notices and assessments from taxing authorities

• Performs other duties as assigned

Certificates and Licenses:

• Valid driver’s license required

Work Environment:

• Standard indoor working environment

• Occasional long periods of sitting while working on computer and reviewing workpapers

• Position requires regular interaction with employees at all levels of the Firm and interface with external vendors as necessary

• Independent travel requirement: 25%

Additional Items:

• Interviews will be held in person at the office
  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**


For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).



About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

Rose International maintained good communication during assignments and are very informative through email and phone calls.

Sade, Consultant

I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.

Kevin, Consultant

It is a great pleasure being a part of the Rose International Team.

Toni, Consultant

Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.

Melody, Consultant

Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.

Sally, Consultant


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