NEW JOB OPENING
ADMINISTRATIVE ASSISTANT
IN San Antonio, TX, USA!

Only qualified Administrative Assistant candidates located near the San Antonio TX area to be considered due to the position requiring an onsite presence 4 days in office and 1 day remote



Required Education:

• High school diploma, plus 2 years of relevant data analysis experience



Preferred Education

• Associates or Bachelor's Degree



Required Skills and Experience:

• Experience supporting administrative data reporting or business operations functions

• Experience handling high-volume data validation, reconciliation, and documentation review

• Experience working with invoice systems, downloads, and multiple file formats

• Ability to support stakeholders across multiple time zones

• Experience with Microsoft Office

• Ability to work independently and appropriately escalate issues when needed

• Basic Excel skills, including data entry, formatting, sorting, filtering and simple formulas

• Ability to work with flat file systems, downloads, and large data sets

• Ability to research, extract, and validate transaction data

• Strong data entry and documentation accuracy skills

• Strong attention to detail

• Strong written and verbal communication skills

• Self-motivated and accountable

• Ability to manage priorities and deadlines

• Ability to work with cross functional teams

• Strong interpersonal skills

• Team oriented mindset

• Ability to maintain confidentiality and professionalism



Preferred Skills and Experience:

• Experience in compliance transparency reporting or corporate operations preferred

• Experience supporting regulated business environments preferred

• Experience collaborating with global teams and stakeholders preferred

• Intermediate Excel skills including VLOOKUP Conditional Formatting PivotTables and Data Validation preferred

• Experience identifying process gaps and recommending improvements preferred

• Compliance focused mindset

• Desire to learn and take on additional responsibilities

• Strong problem solving and organizational skills

• Ability to work in fast paced environments



Responsibilities:

• Identify extract and research invoices and supporting documentation

• Validate transaction details and collaborate with stakeholders for clarification

• Format and prepare data for upload into reporting tools

• Perform high volume data validation and reconciliation activities

• Support transparency reporting and operational processes

• Track and manage third party vendor spend activities

• Assist with cross functional certification activities

• Identify gaps in business processes systems and data controls

• Provide recommendations for process improvements

• Support teams across multiple time zones and meeting schedules



Physical Demands:

• Ability to work extended hours occasionally based on global meeting schedules

• Ability to maintain productivity in both onsite and remote work settings

• Prolonged computer and data entry work required

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**